Patrick & Henry Community College considers a mitigating circumstance as a major occurrence completely out of a student’s control that might have a significant and adverse impact on their academic performance within a given semester. Prospective students must request mitigating circumstances after the course withdrawal date. Claims must be submitted within 12 months of the end of term for which the course was taken.
Circumstances can include the following situations
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A sudden illness or injury that is extended, which requires hospitalization, is life-
threatening, and prevents the student from attending classes, studying, completing
assignments, and tests, for an extended period. The student may be contagious
and, as a result, may be a danger to the College community. Documentation is
required, such as a doctor’s note or hospital records.
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The death of an immediate loved one, such as a parent, sibling, spouse, child, or
grandparent, that affects the student’s ability to attend classes, study, or complete
assignments and tests. Documentation is required, such as an obituary or death
certificate.
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A flare-up of a long-term health issue, such as a chronic illness or a mental health
condition. Documentation from a professional is required, such as medical or
hospital records.
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Mobilization or call to active duty for military students. Military orders are required
as documentation.
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Accommodation crises such as eviction or the home becoming uninhabitable.
Documentation is required.
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Other circumstances that are not considered viable may include, but are not limited to:
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Last-minute computer issues that prevent the student from completing their work
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Minor illnesses or injuries that impact attendance or work for only a few days
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Financial challenges, including the need to work more hours
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Childcare or transportation problems, including losing access to a vehicle after an accident
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Poor time management
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Contact
For more information, contact the Mitigating Circumstances Coordinator to determine whether a situation qualifies as a mitigating circumstance.
Joyce Divens
jdivens@patrickhenry.edu,
276-656-5463