The component of the Emergency Operations Plan provides
policy and practices around disaster recovery during a catastrophic event.
Definition
Catastrophic Event - Any event or occurrence which has taken
place and has halted the operations of P&HCC.
Student Records Retention
P&HCC is part of the Virginia Community College System
(VCCS) and is governed by the State Board for Community Colleges. The VCCS has one policy manual for which all
community colleges work from. Regarding
student records retention, all colleges are guided by Policy 6.2.5:
6.2.5 Student Records Retention (SB)
Each college shall comply with the Virginia State Library and
Archives Records Retention Schedule and procedures for destruction
of records.
As for records safeguarding and management, due to P&HCC
being a state agency via the VCCS, it adheres to the Code of Virginia and
follows the guidelines provided below:
§ 42.1-78. Confidentiality safeguarded
Any records made
confidential by law shall be so treated. Records that by law are required to be
closed to the public shall not be deemed to be made open to the public under
the provisions of this chapter. Records in the custody of The Library of Virginia
that are required to be closed to the public shall be open for public access 75
years after the date of creation of the record. No provision of this chapter
shall be construed to authorize or require the opening of any records ordered
to be sealed by a court; however, upon a petition filed with the clerk, a judge
may enter an order releasing any record sealed prior to January 1, 1901. All
records deposited in the archives that are not made confidential by law shall
be open to public access.
1976, c. 746;
1979, c. 110; 1990, c. 778; 1994, c. 64;
2006, c. 60;
2020, c. 773.
§ 42.1-79. Records management function
vested in The Library of Virginia
A. The archival
and records management function shall be vested in The Library of Virginia. The
Library of Virginia shall be the official custodian and trustee for the
Commonwealth of all public records of whatever kind, and regardless of physical
form or characteristics, that are transferred to it from any agency. As the
Commonwealth’s official repository of public records, The Library of Virginia
shall assume ownership and administrative control of such records on behalf of
the Commonwealth. The Library of Virginia shall own and operate any equipment
necessary to manage and retain control of electronic archival records in its
custody, but may, at its discretion, contract with third-party entities to
provide any or all services related to managing archival records on equipment
owned by the contractor, by other third parties, or by The Library of Virginia.
B. The Librarian
of Virginia shall name a State Archivist who shall perform such functions as
the Librarian of Virginia assigns.
C. Whenever
legislation affecting public records management and preservation is under
consideration, The Library of Virginia shall review the proposal and advise the
General Assembly on the effects of its proposed implementation.
To that end, all student records are kept electronically and
follow the above procedures for maintaining student records.
Services for Impacted Students
Should instruction for students at P&HCC be rendered
inoperable, students will be given three options:
2) Transfer – Given P&HCC is a part of the Virginia Community College System (VCCS), students have a multitude of other schools that can provide a seamless transition to ensure the student may continue their plan of study
3) Refund – Students follow P&HCC’s refund policy as outlined by the VCCS.
Patrick & Henry Community College |
645 Patriot Avenue
Martinsville, Virginia 24112 |
Phone: 276.638.8777
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Patrick & Henry Community College |
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