P&HCC Website

Room and Vehicle Request Form

 How to Request Rooms/Vehicles

1. Log into the Calendar Request Portal with your VCCS Credentials

2. Click the appropriate box to request a vehicle, room, or announcement/reminder 

3. Fill out the form. (Keep in mind that the display start time and the reservation start time are likely not the same. It is important the display start time is entered as exactly the time you want your event to start - not when you intend to be setting up the event.)

4. If you need to edit your event after it is published, simply log back into the Calendar Request Portal and click on the appropriate "View/Edit" box that corresponds with your original 

When Scheduling

• Keep our Campus hours in mind when scheduling rooms.
• Keep our Switchboard and Security hours in mind when scheduling vehicles – especially regarding the pickup of vehicle keys for early morning or weekend departures.

How to look for room/vehicle availability:

• On the Calendar on our Homepage click on “In House Calendar”.
• Enter the date you are looking for (upper left), click submit, and you’ll see everything that has been reserved already.
• You can sort by Vehicles, Events, or Courses (at the top of the page)

Things to note:

• To have an event mentioned in the weekly internal newsletter, on the campus info screens, and/or on the college’s social media accounts, contact kbryant@patrickhenry.edu
• For special facilities needs (such as tables/chairs), please contact rwright@patrickhenry.edu
• For A/V needs (such a microphone or sound system), please contact khairston@patrickhenry.edu

For any additional questions or assistance with calendar/car requests, please contact Sue-Ann Ehmann at sehmann@patrickhenry.edu or 276-656-0206.