Student Handbook

Frequently Asked Questions (FAQ)

What can I learn to do or what can I prepare myself for by attending PHCC?

You may study in a program designed to transfer directly to a four-year college or university, you can learn new skills to prepare for immediate employment, you can update your skills, or you can take classes simply because you want to.

Can I get help in choosing a major?

If you don’t know what program of study you want, visit the Student Success and Enrollment Services office in the Walker Fine Arts/Student Center, Room 228. PHCC has staff available to help you evaluate your interests and options. Feel free to contact them to talk informally about yourself and your goals. They want to help.

How do I register for my classes?

If you are a new student, contact the staff of the Enrollment Services Office to make sure that you have completed all necessary forms. Once you have completed the Application for Admission and determined if you need to take the placement test, the Enrollment Services staff will assist you from there. If you are a returning student who has completed 15 college credits (excluding developmental courses), see your program advisor or follow the procedures on the PHCC web site How to Register.

If you have already received a financial aid award, the business office will have a record of it.

Can I register after classes have already begun?

There is a brief period of late registration for most classes, but it is extremely important to register as early as possible. Contact your advisor or the Enrollment Services Office in Walker Hall, Room 228 for help. The Schedule of Classes, with dates and times, is listed on our PHCC web site.

If you register for a class after it has already started, consult the instructor immediately to get information you have missed.

If I change my mind about a class or make a mistake when I register, can I change to another class, add a new class, or withdraw from the wrong class? Yes, but only during the Add/Drop period listed for that specific class or classes. PHCC allows time for students to change, drop, add, or withdraw from classes, and even receive tuition refunds, but you must do it within the time permitted. These times are on the inside cover of the catalog and on the PHCC home page Calendar.

See your advisor to fill out an Add/Drop form, or follow the steps on MyPHCC on the college’s web site,

May I stop coming to class after I sign up?

Yes, but DO NOT just quit coming to school. You may receive a grade of “F” if you do not formally withdraw from the class before the last Add/Drop date for the course. Talk to the instructor and your advisor about your need to withdraw from the class. Follow the steps in the Add/Drop procedure above.

There is a period of time each semester when students may withdraw from classes without being penalized by their grades, even if the student is currently failing the course. Check the schedule of classes for such deadlines each semester. You save yourself many problems if you follow procedures within deadlines. Talk to your advisor.

Above all, DO NOT just quit coming to school! The college is here for you, and the staff will do everything they can to help you.

Can I get my money back if I drop a class or withdraw?

The college gives students the opportunity to withdraw from classes within a reasonable amount of time and receive a refund of tuition. There are strict rules regarding the time limits students have to withdraw and be eligible for a refund. The timetable is advertised each semester on the PHCC web site or on the Academic Calendar. Read it carefully and early so you know what to do and when. If you still have questions about how much time you have to drop a class or withdraw, ask the Registrar in the Enrollment Services office. If you are receiving financial aid, talk to staff in that office about what may happen to your aid.

Is it all right to skip a class if I want to?

Instructors set their own attendance policies, and you should make sure you know the policy for each class. If possible, notify your instructor ahead of time if you will miss a class. Your instructor can be helpful regarding assignments. A student may be withdrawn from a class by the instructor if they have not attended in the first week of the class or for excessive absences.

Do I have an advisor?

Each student at PHCC has an advisor. If you are enrolled in a curriculum, your advisor is a faculty member who teaches in that curriculum or who is thoroughly familiar with the curriculum requirements and the needs of students. If you are not enrolled in a curriculum, you may contact the Enrollment Services Office in Walker Hall, Room 228 for help with a wide variety of questions.

What does my advisor help me with?
• Choosing classes for your curriculum
• Approving forms for registration
• Making changes to your schedule (Add/Drop)
• Discussing academic problems
• Guiding you to find additional help
• Evaluating your progress
• Evaluating job and career opportunities
• Choosing a four-year college for transfer

How do I find my advisor?

If you don’t know who your advisor is, you can stop by the Enrollment Services Office in Walker Hall, Room 228 or use our Navigate System. Navigate will allow you to locate your advisor’s office hours and to schedule an appointment to address your academic needs.

Advisors may be difficult to reach at times. Although it may be temporarily frustrating for you, there is usually a good reason why your advisor is not available at the moment. Don’t put off contacting your advisor until the “last minute.” Be sure to see your advisor early in the registration period.

If you have difficulty contacting your advisor or one of your instructors, check with the Administrative Assistant in that division office for help.

Humanities & Social Sciences
Located in the Learning Resource Center, Room 205A.

Professional Technologies & Health Sciences
Located in A.L. Philpott Hall, Room 122A

Science, Technology, Engineering & Math
Located in West Hall, Room 225

Developmental Education
Developmental Education faculty are located in the Learning Resource Center. Students who place in developmental math courses have an opportunity to test out of the assigned course the first day of class. Study guides for all developmental math exit exams can be downloaded from the college’s Byrd Math Lab webpage.

If I need money to pay for my tuition, books, or other expenses, can I get help?

The Financial Aid office staff may be able to help you. PHCC participates in a number of financial aid programs that provide grants and alternative loans to students with financial need. A number of scholarships that provide assistance to qualified students and work-study jobs may also be available. Veteran’s benefits are available to those students who meet the requirements. Summaries of various financial aid opportunities are shown on pages 19-26 and in other financial aid brochures available in that office. If you need assistance or to find out more about these programs, contact the Financial Aid staff located in Walker Fine Arts.

How do I begin my distance education or web-based courses?

If you are enrolled in any of the college's web-based courses, the course section number will contain a W. There is always a notation in the college's course schedule indicating that the course is in a distance learning format. Students are encouraged to complete an orientation to distance learning prior to beginning the distance learning course. The orientation and all of the college's web-based courses can be accessed through the college's distance learning web page:

What if I don’t like the program or curriculum I’m in and want to change?

Talk to your advisor. Even though your advisor’s approval is not needed to change programs, your advisor is interested in your concerns and may have some information that may assist you.

You will need to submit a Student Information Change form to the Admissions office. This form is available on our web site under Students, then Student Forms, or in the Admissions & Records Office in Walker Hall. This form is also used to notify the college of changes in your name, address, phone number, and advisor. A student may change his or her curriculum only two times per semester, and it must be submitted prior to the beginning of the semester to be effective for the upcoming semester.

How are my grades and grade point average determined?

The kind of grades (A, B, C, D, F, etc.) used at PHCC is explained on page 37. PHCC utilizes a 10 point scale in the majority of courses and your instructor will tell you at the beginning of the course. Grade point averages (GPA) of all your PHCC courses are used as a basis for honors, probation, eligibility for SGA offices, etc. Find your GPA by multiplying the total number of grade points you achieve for each course (A=4, B=3, C=2, D=1, and F=0) by the total number of credits you have attempted for each course. Add the total grade points obtained and divide that number by the total number of graded credits you attempted.

EXAMPLEGradeGrade Credits TOTAL Points
ENG 111A4x 3=12
ACC 211B3x 3=9
BIO 101C2x 4=8
MTH 163B3x 3=9
HIS 111C2x 3=6
    16 44

44 divided by 16 = GPA 2.75

How will I be notified of my grades?

Grades are posted to a student’s academic record by data entry at the end of each semester, or as reported to the Registrar by the faculty. Students may view and print their grades by using their individual access to their record via myPHCC options on the college’s web site: Students access their record by using their individual USERID and password.

How do I get a copy of my PHCC transcript sent somewhere else?

The Registrar issues transcripts for students as requested when the student uses their electronic myPHCC option. Also, a transcript will be issued upon signed, written request to the Registrar’s office. The signed, written request may be sent by fax to 276-632-0183.

I went to another college before PHCC. Can I use those credits at PHCC?

If you received a “C” grade or better, if the course is equivalent to one offered in the Virginia Community College System (VCCS), and if that VCCS course could be used in your program at PHCC, then you may receive credit. Ask the registrar at your old school (they need your written authorization) to mail an official copy of your transcript to the Admissions & Records office at PHCC. It will be reviewed and an evaluation notice sent to you.

PHCC wants you to get all appropriate credit for work you’ve already completed. Contact your advisor or the Admissions Records office if you have a question about earlier college level work.

What if my grades aren’t very good? Can I keep taking classes?

PHCC has regulations about the level of grades students must maintain in order to continue to enroll (see page 27). If you have questions, see your advisor or the Registrar. If you are receiving financial aid, you should also know the grade requirements for those programs (see the information given to you when your financial aid was awarded). If you have questions, go to the Financial Aid Office. PHCC cares about you and your success. Let the college help you if your grades begin to fall.

Does PHCC have any tutors?

PHCC has tutoring available both online and in person to assist you if you are struggling in your courses. Tutors are available through Student Support Services in the Learning Lab in the LRC. Ask instructors for help first. They keep office hours to help students. The answer to your question or the new explanation that you understand better, may help others in the class.

I’ve been working in my field of study for a few years. Is there any chance I can get credit for what I already know?

It’s possible! If you think any of your courses cover things you have already mastered, contact the instructor for that course or the Division Dean to discuss the content and whether or not it is reasonable to think that you could be successful on an exam covering the course content. If so, ask to schedule a local placement test. If you are successful on the test, you may earn credit for the course without having to enroll in it. Division Deans have established lists of specific PHCC courses for which departmental proficiency exams are approved. You should contact the appropriate Dean if you are interested in this type of evaluation. There is an additional charge for each test.

Okay, I’ve been meeting with my advisor regularly and taking all the right courses. I’m sure I am close to graduating in my curriculum. What should I do?

You should review your degree requirements by logging into your student account and running your Academic Advisement Report. This report details the requirements for your chosen program of study, list requirements fulfilled, and lists requirements that remain unfulfilled. If your report shows all requirements met you should apply for graduation through your student account by the established deadlines for the term in which you will meet your remaining requirements. Deadlines for applying to graduate by term can be found on the homepage under student info/admissions/how do I graduate. If you have unmet requirements for your plan you should review those requirements with your advisor and make plans to fulfill them by enrolling in the unmet courses or discussing possible substitution options with your advisor.

I don’t know what type of career to pursue. Can PHCC help? Can anyone help me find a part-time job? Can I get help with my job search? Can PHCC help me find out where the jobs are?

YES! Contact the Career Services Specialist in the Frith Economic Development Center. Here is a list of the services that office provides:
• Local job listings
• Resume writing
• Career interest inventories and counseling
• On-campus recruiting by area employers
• State and federal job listings
• Seminars about developing interviewing skills
• Maintaining credentials files
• Computer-assisted guidance programs

Information Directory


The Bookstore in the Walker Fine Arts/Student Center provides all required texts, supplementary materials and school supplies. The Bookstore is open at scheduled hours. During registration, the store is open all day and in the evening for the convenience of students. On request, the bookstore operator will try to obtain special materials needed for particular courses.

Campus Police/Security

Campus Security is responsible for maintaining the security of the buildings and grounds, as well as the safety of persons at PHCC. If needed, Security may be contacted through the switchboard operator. In case of an emergency outside normal working hours, contact Campus Security at telephone number 276-656-5494 or dial 911 for assistance. Dial 9 before dialing 911 when using college office telephones.

Pursuant to regulatory requirements, PHCC provides current information on campus security. Information may be obtained online at: Printed copies are available on request from the Admissions Office.

PHCC Alert

Patrick Henry Community College uses PHCC Alert to contact you during a major crisis or emergency. PHCC Alert delivers important emergency alerts, notifications and updates to you on these devices: * E-mail account (employee or student) * Cell phone (via texts) * One personal email adddress. When an incident or emergency occurs, authorized senders will notify you using PHCC Alert. PHCC Alert is a free service offered by Patrick Henry Community College. To initiate your account, visit

Campus Emergency Response Team

PHCC faculty and staff comprise the college's Campus Emergency Response Team which is prepared to address potential and confirmed emergencies on campus. For more information, please contact the campus safety office at 276-656-5494.

Threat Assessment Team

The Threat Assessment Team exists to access a student’s physical, emotional, and psychological well-being and provide appropriate intervention and referral for students that present a danger to self, others, or the campus community.

Change of Name, Address or Phone Number

Students are responsible for reporting any change to the Admissions & Records Services office by submitting a Student Information Change form. This is necessary to update college records, and provide for effective contact with students. The college will accept official notice from USPS of a change of address and adjust student records accordingly. This form is available on the website and also in the Admissions & Records office.

Clothing Requirements

Dress is a matter of individual taste, except for restrictions of health and safety. Exceptions are specified attire for physical fitness activities and laboratory courses.


In the event of a fire in a building, the fire alarm sounds. If this happens, everyone must leave the building immediately by calmly proceeding to the nearest exit. Leave by routes shown on the signs posted in classrooms, offices, labs, and halls.

First Aid

If a student is injured or becomes ill while on campus, the student development staff should be contacted immediately. First aid kits are available in all buildings.

In the event of emergency, dial 911. You may also dial 911 from all pay phones on campus. Dial 9 before dialing 911 when using college office telephones.

Food Services

Snacks and drinks are available in the snack bar and campus vending area throughout the day. Food and drink may be consumed in the Patriot Cafe in the Walker Fine Arts/Student Center. In Stone Hall, the Philpott Hall and the Frith Economic Development Center, food and drink may be consumed in the area by the snack machines or in other designated areas.

Graduation Rates

Pursuant to regulatory requirements, PHCC provides current information on graduation rates. Information can be obtained on-line at: Printed copies are available on request from the Admissions Office.

Inclement Weather Policy

Occasionally, it is necessary to cancel classes because of inclement weather. Every effort is made to keep the college open during inclement weather. However, when conditions dictate, the college may open late to allow road conditions to improve. Each student is expected to decide whether it is possible or safe to come to the college. Every attempt will be made to work with students who must be absent because of the weather.

Under the inclement weather policy, classes will operate as regularly scheduled regardless of the time the college opens. For example, if classes begin at 10:00am because of a 2-hour delay, students will attend classes as scheduled from 10:00am forward. Any classes missed due to a delay in opening will be given an assignment through the college BlackBoard system. Students will not attend classes that were scheduled before the college opens. Instructors will provide information regarding assignments during any missed class time.

One question that arises is: what would students do if they have a class that begins at 9:30am and finishes at 10:45am, as an example of a class that begins before the college opens, but ends afterwards. If there is a 2-hour delay in opening the college, student should attend class beginning at 10:00am, which provides 45 minutes of instruction. The general rule is for classes that have 30 or minutes remaining in their scheduled time, students should attend that class when the college opens. Another example of this is: if the class is scheduled to meet from 9:00am until 11:50am, students will begin the class at 10:00 and end at the regularly scheduled time if there is a 2- hour delay in opening. Any questions regarding how this change in policy affects your particular class should be directed to the instructor of your class.

Off-Campus Students: Classes at the Patrick County Site will follow the same inclement weather schedule as the main PHCC campus in Martinsville, unless otherwise announced. The delayed schedule will be in effect upon authorized release to PHCC Alert, local radio & television stations and the PHCC website:

Lost and Found

Lost and found articles should be turned into or reclaimed from the Switchboard in the main lobby of West Hall.

Orientation to the College Environment

PHCC offers a general process to acquaint new students with the purposes and programs of the college. The SDV 108 College Survival Skills class offers each student an opportunity to meet individual needs and receive academic credit for graduation.

Each semester, a variety of College Survival Skills classes focusing upon topics that will enhance personal development and aid the student in adapting to the college environment are offered. The college strongly encourages students to enroll in this required course prior to or during their first semester, but in any case, must enroll during their first 15 hours of classes.

Parking, Traffic Control and Car Emergency Services

All students must park in designated parking areas. Violators will be subject to a ticket and fine. Tickets are issued for the following violations:
• parking in a designated handicapped space without DMV issued license plates or decal;
• parking in a restricted area (yellow curb);
• parking in or along roadway leading to parking lots;
• parking in a posted “no parking” zone;
• parking in a reserved parking space;
• blocking drive leading into parking lot;
• blocking parked vehicles in parking lot;
• parking in or around main entrance;
• occupying more than one space;
• any improper parking that affects traffic flow.

The speed limit on the entrance road is 25 miles per hour and reduced to 15 miles per hour in the parking areas.

Groups of students participating in overnight conferences or field trips may leave their cars on campus. These cars should be parked together in the student parking lot near the West Hall in a well-lighted area. Students or student groups who wish to return to their cars after 10 p.m. on weekdays, or after dark on weekends, should contact Campus Security at telephone number 276-656-5494.

If an accident occurs on college grounds, witnesses should report details to Campus Security without delay. The Virginia State Police will be called to investigate all accidents.

Campus Security will assist campus motorists with starting dead batteries, unlocking vehicles and changing flat tires. Campus Security may be contacted through the switchboard operator or by calling 276-656-5494.

School Colors and Mascot

PHCC’s school colors are royal blue and gold. The mascot is the “Patriot.”


Smoking or the use of any and all tobacco products, including electronic cigarettes and smokeless tobacco, is prohibited in all PHCC buildings, or within 25 feet of building entrances, or in college vehicles. Please smoke only in designated areas.


Cell phones should be turned off in classrooms. The college does not deliver personal phone messages.


Guaranteed Admissions Agreements

Through system-wide agreements, students who graduate from one of Virginia's 23 community colleges with an associate's degree and a minimum grade point average may obtain guaranteed admission to more than 20 of the Commonwealth's colleges and universities:

Christopher Newport University; College of William and Mary; ECPI College of Technology; Emory & Henry College; Longwood University; Lynchburg College; Mary Baldwin College; Norfolk State University; Old Dominion University; Radford University; Randolph College; Regent University; Regis University; Strayer University; Sweet Briar College; University of Mary Washington; University of Phoenix; University of Virginia; University of Virginia’s College at Wise; Virginia Commonwealth University; Virginia State University; Virginia Tech: College of Agriculture and Life Sciences; College of Engineering; Virginia Union University; Virginia Wesleyan College.

This list of colleges and universities is subject to change as new Guaranteed Admissions Agreements are negotiated. For a comprehensive list of schools and their admissions requirements please refer to

PHCC also works in conjunction with New College Institute located in Martinsville, Virginia to offer opportunity to students who wish to continue their education through the Bachelor’s or Master’s level.

Transfer Grants

Beginning with the first-time entering freshman class of the fall 2007 academic year, students entering a Virginia community college have an opportunity to receive up to $2,000 annually upon transferring to a four-year institution. Students must complete a transfer associate’s degree with a 3.0 grade point average and meet financial eligibility requirements. The grant will be applied to tuition expenses at a four-year Virginia college or university, either public or private. The grant provides $1,000 for all eligible students, with an extra $1,000 for students who pursue undergraduate work in engineering, math, technology, teaching or science.

Clubs and Organizations

Student Activities Office

This office is responsible for coordinating and implementing the policies and procedures pertaining to the operation of campus organizations and activities. In addition to assisting the student government, student publications, and clubs, the Student Activities office helps individual students, informal groups, and faculty and staff to develop new activities and services to meet the needs of the campus community. Contact this office to find out what types of programs are on campus.

If you see a need that is not being met, tell someone about it-- better yet, DO something about it. Suggestions and requests for social, cultural, recreational, and co-curricular activities are most welcome. The Student Activities office is in the Walker Fine Arts Student Center.

Scheduling of Events: Advance scheduling of events is important to allow for adequate publicity and for special arrangements such as room assignment, speaker’s platform and audio-visual equipment. Scheduled and registered events are placed on the official student activities calendar in the Student Activities office.

Administration of Justice Association

This association is open to all ADJ curriculum students and those students who have completed or are enrolled in 12 ADJ credits. The Administration of Justice Association is designed to promote the ADJ program at PHCC, to help bring safety awareness to PHCC and its local community, and to encourage high standards of scholarship and professionalism among its members.

Academic Success Group (ASG)

The purpose of the Academic Success Group is to provide students with disabilities an opportunity to learn more about specific strategies that focus on their strengths and resources available to assist them, as well as a chance to meet other students with similar learning challenges. Members stay up to date with the disAbility Counselor and the services provided by Student Support Services. ASG activities also include guest speakers, educational field trips, and promoting disability awareness on campus.

Alliance for Excellence

The Alliance for Excellence is a non-profit minority recruitment and retention program which is jointly sponsored by the Community College Ministries and four area colleges: Danville Community College, Central Virginia Community College, Virginia Western Community College, and our own PHCC. Each member college has a director who is in charge of programming for the institution. These programs consist of activities to enhance the image of the institution in the eyes of the minority population in order to facilitate greater recruitment and retention. Current programs include an annual academic excellence recognition program, motivational seminars, church- based tutoring services, and Youth Alliance Programs.

Bass Masters

To stimulate public awareness of bass fishing as a major sport. To offer our state conservation department, our organized moral, and political support and encouragement. To promote full adherence to all conservation codes and to demand adequate water standards. To detect and report any polluter and call public and political attention to his/her crime. To improve our skill as bass anglers through a fellowship of friendly exchange of expert bass-catching techniques and ideas, and to promote and encourage youth fishing and a love for this great recreation. To function as a dynamic and effective link with other chapters of the state B.A.S.S Nation, embracing the principles and purposes of B.A.S.S.

Brown Bag Seminars

Students come together to learn information about various topics. Some topics include financial aid, Student Support Services, and various other topics. Brown Bag Seminars are held every month.

Multi-Cultural/Cross Cultural Club

Provides members who are in interested in learning about other cultures and their customs the opportunity to do so in a friendly and open environment. MC/CC promotes cultural diversity and understanding among the entire PHCC community. Eligibility Requirements: Open to students, faculty, staff and anyone in the PHCC service area who is interested in learning about other cultures, their customs, foods, and traditions.

Environmental Club

The purpose of the club is to dedicate time and promote the care of the Earth throughout Patrick Henry, as well as through our community. Students will engage in environmental friendly projects and ideas.

Fellowship of Christian Athletes

The purpose of Fellowship of Christian Athletes is to provide students at PHCC with the opportunity to gather for fellowship. Members have the opportunity to enjoy presentations from various motivational speakers intended to stimulate not only intellectually but spiritually as well. Membership is open to all PHCC students, faculty and staff.


The Video Game Club is an organization intended to promote students' interests in video game design and video game play. Though the club specifically targets students in the video game design program, it is open to all students who share an interest in design or in game-playing.

Intercollegiate Athletics

The purpose of Athletics is to encourage students to continue their athletic opportunities in order to prepare themselves for a four-year institution. PHCC is a member of the NJCAA (National Junior College Athletic Association) and competes in Region X competition. Sports offered are men’s baseball; men’s basketball; women’s basketball; women’s softball; men’s and women’s soccer; men’s and women’s golf; men’s and women’s cross country; volleyball; and club cheerleading. The objectives of athletics are:

• to provide the opportunity for college students to continue their interest in athletics;
• to provide an opportunity to maintain a healthy lifestyle through exercise and athletics;
• to develop intrapersonal skills through teamwork;
• to continue to develop skills in a sport through proper coaching and leadership.

To be eligible to participate in Athletics, a student must meet the following guidelines:

Requirements for Entering Student-Athletes: Student- athletes must be a high school graduate or one who has received a high school equivalency diploma or has been certified as having passed a national test such as the General Education Development Test (GED). High schools must be accredited or recognized by the Department of Education for that state.

Requirements for Current Students - Prior to the last date to register for the second full- time semester, as published in the college catalog, a student-athlete must have passed 12 semester hours with a 2.0 GPA or higher. Prior to the last official date to register for the third full-time semester, and all subsequent semesters thereafter, as published in the college catalog, a student-athlete must pass a minimum of 12 semester hours with a 2.00 GPA or higher during the previous semester of full-time enrollment.

Current NJCAA Guidelines limit participation to 2 years total which includes membership on a team at the varsity, junior varsity, or club level at any college or university. Courses completed at other VCCS institutions will be computed into a student’s overall GPA, including developmental courses.

Regular class attendance is expected of all Athletic participants. All Athletic participants will be required to “try out” and to adhere to all college and team rules.

If you have questions about your eligibility, contact the Athletic Director.


The purpose of the intramural program is to provide an opportunity for individuals to participate in a variety of physical activities on a self-directed, self-selected basis. Intramural activities represent a higher level of competition for those students who are beyond the fundamental, self-learning level found in many of the physical education activity classes. A varied intramural program is offered each semester, involving activities for both men and women. Activities are open to full- or part-time students, staff and faculty of the college.

NOTE: The college is not responsible for any injuries incurred by student during club or sports activities. Students are responsible for providing their own health-related insurance.

Motorsports Club

Members must be enrolled in Motorsports program or courses. The purpose of the Motorsports Club is to improve PHCC’s Motorsports program to world class, recruit new students to the Motorsports program, and to assist Motorsports students in job hunting after graduation.

Nursing Students Association (NSA)

Membership in the nursing students association gives nursing students a united voice on a state and national level, as well as a chance to have an impact on their profession by sharing in decision making. NSA is the largest independent health professional student organization in the U.S., and the only one for nursing students. Members are a part of a vital, growing association, interested in the needs of nursing students. Members also raise funds for scholarships.

Patriot Players

Patriot Players is a performing troupe at Patrick Henry Community College that offers local students and community members the opportunity to:
• engage in a structured performing arts environment;
• broaden artistic talent; and
• offer college educational opportunities and elective credits to rising 10th through 12th grade students and community members 18 years old or older.

PHCC Dance Club

Encourage social partner dancing in the PHCC community- primarily Swing, Latin, and perhaps some ballroom styles and give the community a place to learn and practice new dances.

PHCC Peer Health Education Network

PHCC along with Piedmont Community Services is sponsoring a university based peer leadership organization focused on comprehensive health promotion and wellness strategies. Students will use primary prevention techniques to actively promote healthy lifestyle decisions concerning tobacco use, stress management, alcohol abuse, illegal drug use, and other high-risk behaviors. The club is open to students of all academic levels actively enrolled in classes at PHCC.

Club Requirements include: full-time or part-time enrollment and good academic standing with the college.

PHCC Student Veterans

The PHCC Student Veterans provides a peer-to-peer network for veterans, active duty, National Guard/Reserve Unit and their dependents who are students at PHCC. The PHCC Student Veterans will provide on-going information and programs geared toward the success of higher education for this student population.

Phi Theta Kappa (PTK)

The purpose of Phi Theta Kappa, a national honorary society, is to recognize and encourage scholarship, to provide opportunities for leadership and services, and to foster an intellectual climate for the exchange of ideas, lively fellowship for scholars, and stimulation of interest in continuing academic excellence. Members must be enrolled in a degree program. Psi Phi Chapter of Phi Theta Kappa at PHCC was chartered on June 13, 1972.

Eligibility for Active Membership: To be eligible for membership in Phi Theta Kappa, a student must:
• be enrolled in a two-year college;
• have accumulated the number of credit hours used by that college to designate full-time status (12 credits) in a curricula program;
• have achieved a grade-point average equivalent to not less than 3.5 with 12 credits or 3.2 with 24 credits;
• have established academic excellence as judged by the faculty;
• be of Tgood moral character and possess recognized qualities of citizenship.

Active membership is by invitation.


Resolve is a fitness club open to all students interested in maintaining personal health and fitness. Members emphasize and organize campus events related to overall wellness and encourage the campus community to become aware of health classes and exercise facilities at Patrick Henry Community College.

Rotaract Club

The purpose of this organization is for the members to address their communities’ physical and social needs while promoting international understanding and peace throughout a framework of friendship and service.

Student Government Association (SGA)

The Student Government Association encourages communication and cooperative experiences among students, faculty and administrators. The SGA also promotes and plans student activities, and encourages student involvement in the college and the community. All full- and part-time students who have a 2.0 grade point average may run as officers and representatives of the SGA. This grade point average must be maintained throughout their term of office. The SGA extends a welcome to any student interested in becoming involved with inner workings of student life. Students may also be represented on standing committees of the college. Students interested in running for SGA offices, or becoming involved in student government, should contact the student activities director.

Procedures for Establishing Club-Sponsored Events

In addition to compliance with student social activity policy, the following conditions must be met in performing a club- sponsored event:

• Submit all event proposals in writing to the Student Activities Coordinator ten days prior to the event. Include the time, place, date, and cost (total for event and per person). Ask the staff of the Public Relations department (Frith Economic Development Center) to assist with or review publications such as programs, flyers and press releases or ads.

• The sponsoring organization is responsible for the funds raised at the event. Prior to the start of the activity, have the Student Activities Coordinator approve a method of assuring the accurate amount of money collected per person or couple.

• Deposit receipts and total funds raised in the club account within one working day after the event. Complete the proper documents for sponsoring activities and file them with the appropriate department (i.e., facilities utilization request form, internal purchase request form). Complete a Student Activities Report (SAR) following each event.

Student Social Activity Policy

The organization sponsoring a student function must notify the Student Activities Coordinator and register the date of the function at least ten days prior to the event.

All students who attend social functions at Patrick Henry Community College must have paid their activities fees for the current school year. There may also be an admission fee for functions. Each student is responsible for the behavior of an invited guest.

• All social functions must be chaperoned. The responsibility for the behavior of students and guests at a college social function lies primarily with the membership of the organization holding the function. Specifically designate a minimum of two students, or one student per fifty people expected in attendance, as student chaperones. The student chaperones will be assisted by chaperone(s) representing the faculty and staff of the college. All student chaperones must have the approval of the Student Activities Coordinator.

• Chaperones may require a student or guest to leave the premises whenever such individual is disruptive or acts in an unlawful manner, fails to comply with rules and regulations of the college, or unduly interferes with the activity.

• Chaperones who are directly involved in any serious incident should orally report it to the Vice President of Academic and Student Success as soon as possible and follow up with a written description of the incident, including names of the participants, witnesses, and a summary of the action taken to be submitted to the Vice President of Academic and Student Success no later than 12 noon of the next working day

• The faculty or staff chaperone(s) is the guest of the student organization sponsoring the activity. He or she should be present for the entire time of the social activity or to make arrangements with another faculty or staff chaperone to carry out the responsibilities. A faculty or staff chaperone may make an agreement with the sponsoring student group to be present for a designated period of hours provided there is adequate faculty or staff chaperone coverage for the duration of the event. It is a student responsibility to arrange for full coverage.

Honor Code

Patrick Henry Community College will not tolerate any form of dishonesty including cheating, plagiarism, knowingly furnishing false information to the college, forgery, or alteration or use of college documents or instruments of identification with intent to defraud. All students are expected to abide by the honor code and may be required to sign a pledge on their work such as:
Pledge: On my honor, I have neither given nor received aid on this assignment/test/ exam.

Statement of Student Rights & Responsibilities

Patrick Henry Community College is a part of the Virginia Community College System and adheres to the standards set forth for the system. This statement of rights and responsibilities is designed to clarify those rights that the student may expect to enjoy as a member of the student body of a community college and the obligations which admission to the college places upon the student.

  1. Responsibilities and Rights
    1. The submission of an application for admission to a community college represents a voluntary decision on the part of the prospective student to participate in the programs offered by the institution pursuant to the policies, rules, and regulations of the community college and rules and regulations of the State Board for Community Colleges. College approval of that application, in turn, represents the extension of a privilege to join the college community and to remain a part of it so long as the student meets the required academic and behavioral standards of the college system.
    2. Each individual student is guaranteed the privilege of exercising his/her rights without fear of prejudice. Such rights include the following:
      1. Students are free to pursue their educational goals; appropriate opportunities for learning in the classroom and on the campus shall be provided by the college for curricula offered by the college.
      2. No disciplinary sanctions may be imposed upon any student without due process, except as explained in the following sections.
      3. Free inquiry, expressions, and assembly are guaranteed to all students provided their actions do not interfere with rights of others or the effective operation of the institution.
      4. Academic evaluation of student performance shall be neither arbitrary nor capricious.
      5. The college and members of the college community have the right to expect safety, protection of property and the continuity of the educational process.
  2. Student Publications

    Editorial freedom of student publications entails a corollary obligation under the canons of responsible journalism. All student publications shall explicitly state that the opinions expressed are not necessarily those of the college or its student body. Any student newspaper must adhere to the regulations as outlined in Sect. 6.552 of the VCCS Policy Manual.

  3. Student Conduct

    Generally, college disciplinary action shall be limited to conduct which adversely affects the college community’s pursuit of its educational objectives. Disciplinary action, though not limited to the misconduct below, shall be exercised in all reported incidences of misconduct on the campus.

    1. All forms of dishonesty including cheating, plagiarism, knowingly furnishing false information to the college, and forgery, alteration or use of college documents or instruments of identification with intent to defraud.
    2. Disruption or obstruction of teaching, research, administration, disciplinary proceedings, or other college activities.
    3. Physical, verbal, and/or psychological abuse or the threat of such abuse, of any person on college premises or at college activities. This includes but is not limited to sexual assault, date rape, and sexual harassment or other forms of unwanted attention.
    4. Compromising or threatening the health or safety of self or any member of the campus community.
    5. Participating in or inciting a riot or an unauthorized or disorderly assembly. Seizing, holding, commandeering, or damaging any property or facilities of the college, or threatening to do so, or refusing to depart from any property or facilities of the college upon direction by college officials or other persons authorized by the president.
    6. Possessing, selling, manufacturing, or otherwise distributing alcohol or illicit drugs while on campus, attending a college-sponsored off-campus event, or while serving as a representative of the college.
    7. Gambling on the college property or at any college function.
    8. Possessing on college property or at any college activity any firearm, weapon, or dangerous chemical or explosive elements or component parts thereof not used for lawful college studies, without authorization of the president of the college.
    9. Physically detaining or restraining any person or removing such person from any place where that person is authorized to remain, or in any way obstructing the free movement of persons or vehicles on college premises or at college activities.
    10. Littering, defacing, destroying or damaging property of the college or property under its jurisdiction or removing or using such property without authorization.
    11. Willfully encouraging others to commit any of the acts that have been herein prohibited.
    12. Violating any local, state, or federal laws.
    13. Violating any rule or regulation not contained within the official college publications but announced as administrative edict by a college official or other person authorized by the president.
    14. Violation of college parking regulations.
    15. Violation of college fire regulations or emergency preparedness procedures, i.e., failure to comply with emergency evacuation procedures, tampering with fire protection apparatus, etc.
    16. Theft or attempted theft of college or personal property on college premises.
    17. Unauthorized entry into or presence in any college building or facility.
    18. Violation of college policy on demonstrations.
    19. Violation of college policy on solicitation and sales.
    20. Violation of college policy on smoking in any campus building.
    21. Violation of college policy on the ethical use of computer resources or non-adherence to rules and guidelines for behavior in all college labs or facilities.
    22. Littering, defacing, destroying or damaging property of the college or property under its jurisdiction or removing or using such property without authorization.
  4. Student Disciplinary Policies and Procedures
    1. Disciplinary Procedures.

      The Vice President of Academic and Student Success is responsible for the administration of disciplinary procedures. Allegations of violation of college policy are accepted for consideration only when the apparent infractions are observed on college property or other locations where the college provides services. Infractions of federal, state or local laws occurring off campus shall be the concern of the civil authorities except when such actions:

      • directly affect health, safety or security;
      • affect the college’s pursuit of its educational purposes; or
      • occur as a direct result of a college connected disruption.

      Reports of alleged student violations of published college regulations may be submitted by any individual to the Vice President of Academic and Student Success. It is the responsibility of the Vice President of Academic and Student Success to interpret the alleged misconduct with regard to published regulations and to identify appropriate referral (in cases of students who may be a threat to themselves) or in other cases, specific charges that will be brought against the student(s) involved. Disciplinary proceedings will be instituted only for charges of violating college regulations.

      After reviewing the allegations, specifying the charges, and obtaining any necessary information, the Vice President of Academic and Student Success will hold an administrative hearing including in the discussion the nature and source of the charges and the student’s rights and responsibilities. Following this hearing, the Vice President of Academic and Student Success may impose appropriate sanctions 1-5 (see the section on Disciplinary Sanctions). Should either the student or the person initiating charges choose to appeal the decision of the hearing, the choice will be one of the following:

      1. An administrative hearing by the Vice President of Academic and Student Success. Following this hearing the Vice President of Academic and Student Success may impose disciplinary sanction. (See the section on Disciplinary Sanctions.) If a sanction is imposed by the Vice President of Academic and Student Success, the student may appeal the sanction to the Student-Faculty Judiciary Committee (see section on Appeals Procedures) within ten (10) working days of written notification from the Vice President of Academic and Student Success.
      2. OR

      3. A hearing before the Student-Faculty Judiciary Committee may impose a disciplinary sanction. If the Student-Faculty Judiciary Committee imposes a sanction, the student may appeal the sanction to the president within ten (10) working days of the receipt of formal written notification from the committee. The Student-Faculty Judiciary committee will follow additional procedures with violations of the college’s sexual misconduct policy as outlined in the policy.

      However, should both parties choose to appeal and choose different methods, the Vice President of Academic and Student Success will make the decision.

    2. The Student-Faculty Judiciary Committee - Consists of the following members:
      1. One (1) dean appointed by the president. The dean will serve as chairman of the committee.
      2. Three (3) faculty members appointed by the president.
      3. Three (3) students appointed by the president of the Student Government Association. (See sect. 3, Article II of Student Government Constitution).

      All disciplinary cases heard by the Student-Faculty Judiciary Committee will be decided by a vote in which two-thirds of the membership concurs.

    3. Procedural Safeguards for Students. In order to provide an orderly procedure for handling disciplinary cases that give the student due process and justice, the following safeguards will be available:
      1. The student will receive written notification of the time, place, and date of any hearing within at least ten (10) working days. Request for delay must be submitted in writing to the hearing body.
      2. The student will receive a written statement of the charges and will be allowed access, upon request, to any and all materials which will be introduced by the college at all hearings as evidence against the student.
      3. The student may elect not to appear at a hearing, but the hearing will still be held in the student’s absence.
      4. The student may submit a signed statement to the Vice President of Academic and Student Success or the Student- Faculty Judiciary Committee which includes any information or facts the student wishes to be considered in the review of the case whether or not the student chooses to appear for the review.
      5. All accused students have the right to be accompanied by counsel or an advisor who may come from within or without the institution. Such counsel or advisor must restrict participation to advising the accused, and may not participate in the actual proceedings of the hearing such as discussion or cross-examination of witnesses.
      6. Hearings will be closed to the public and press. All proceedings and decisions will be considered confidential unless the student expressly requests that they be open.
      7. All evidence against a student will be presented in the student’s presence, and the student will be permitted to question and confront any witnesses.
      8. The student will be given the opportunity to speak and to present witnesses.
      9. Students may remain silent if they choose to do so.
      10. The burden of proof will rest with those bringing the charges. All decisions will be based only on evidence presented before the hearing body.
      11. The student will receive written notification of any hearing body’s decision within fifteen (15) working days after the conclusion of the hearing and preparation of transcript or record of testimony if necessary.
      12. A stenographic record and audio tape of any appeal hearing will be kept by the college. Copies will be made available to the student at the student’s expense.
      13. The student may appeal any decision to the next higher judicial body and shall be advised in writing of the appeal procedures at the time formal notification of the decision is given.
    4. Disciplinary Sanctions. Disciplinary sanctions available to the Vice President of Academic and Student Success and the Student-Faculty Judiciary Committee are as follows:
      1. removal of the charges against the student;
      2. admonition - An oral or written statement to a student that the student is violating or has violated college rules and may be subject to more severe disciplinary action;
      3. disciplinary probation - Removal of the privilege of participating in co-curricular activities of the college, including the holding of any student office, for a period of time not exceeding one school year
      4. restitution - Reimbursement for damage to or misappropriation of property. This may take the form of appropriate service or other compensation;
      5. other appropriate disciplinary sanction specifically related to the charges;
      6. disciplinary suspension - Exclusion from attending the college as a student for a definite period of time not to exceed one year;
      7. dismissal from the college - Termination of student status for an indefinite period. The conditions of the readmission, if any, will be stated in the order of dismissal.

      These sanctions are mutually exclusive except that restitution may be required in addition to items 2, 3, 5, and 6.

      A student, pending a hearing, may be suspended by the President or the President’s designee and barred from the campus if the student’s presence is deemed a danger to others or is likely to be disruptive to the normal educational activities of the college.

      Nothing in these procedures should be construed to prevent the president from taking such official steps as deemed necessary except that final action should be in accordance with the above procedures.

      Before a student may be suspended, the student will be informed of the reasons for the suspension and will be provided an informal opportunity to make an oral response, except in exigent circumstances, in which case the student will be given said opportunity as soon as is practicable.

    5. Appeal Procedure.
      1. All appeals must be submitted in writing within ten (10) working days of the receipt by the student of the decision of any hearing body and must indicate the basis for the appeal.
      2. The decision of the Vice President of Academic and Student Success may be appealed, in turn, at the following levels:
        1. Student-Faculty Judiciary Committee;
        2. President.
      3. The possible bases for appeal include, but are not limited to whether:
        1. The original hearing was conducted fairly and in conformity with established procedures.
        2. The original findings were fairly supported by the evidence.
        3. There is new evidence or relevant facts that were not brought out in the original hearing, and which were not known or available to the appellate prior to the conclusion of the hearing.
        4. The college regulations were improperly applied in that particular case.
      4. Pending the outcome of the appeal hearing, the disciplinary sanctions stipulated in the original hearing shall not be imposed.
      5. The Student-Faculty Judiciary Committee or president may only affirm or lessen (including reversal) the decision or return the decision to the original hearing body. The Student-Faculty Judiciary Committee or president may not impose a more severe sanction. The appellate decision will be made within fifteen (15) working days of the receipt of the written appeal by the appellate body.
    6. Disciplinary Records. All records of disciplinary action will remain confidential, will remain separate from the student’s academic record, will be maintained in the office of the vice president of academic and student development services and will not be available to unauthorized persons on campus or to any person off campus, without the express written permission of the student involved. Exceptions will be made only under the conditions specified in the Family Education Rights and Privacy Act of 1974, as amended, and under a court order or subpoena.

    Student Grievance Procedure

    The purpose of the student grievance procedure is to provide an equitable and orderly process by which students at Patrick Henry Community College may resolve grievances. A grievance is a difference or dispute between a student and an administrator, faculty member, or member of the classified staff with respect to the application of the provisions of the rules, policies, procedures, and regulations of the college or the Virginia Community College System as they affect the activities or status of each student. Honor system violations that are under the jurisdiction of the Student Honor Committee and conduct violations that are under the jurisdiction of the Student-Faculty Judiciary Committee are excluded. The student at all times has the right to counsel, to present evidence, and to review any materials presented against the student in the course of the grievance procedure.

    Step I. The student with a grievance shall first discuss the grievance with the administrator, faculty member or member of the classified staff involved. It is stressed that every reasonable effort should be made by both parties to resolve the matter at this level. Recognizing that grievances should be raised and settled promptly, a grievance must be raised within twenty (20) working days from the time the student reasonably should have gained knowledge of the occurrence.

    Working days are defined as those days the administrator, faculty member, or member of the classified staff involved is employed and on duty at the college. The student should consult with a counselor or faculty advisor for direction in following the proper procedure. The role of the counselor or faculty advisor shall be limited to explaining all steps of the grievance procedure to the student emphasizing the importance of the time element.

    Step II. If the student is not satisfied with the disposition of the grievance at Step I, a written statement of the grievance shall be sent to the administrator, faculty member, or member of the classified staff within five (5) working days of the discussion at Step I. This statement shall include the current date, the date the grievance occurred, an explanation of the grievance and a statement presenting the student’s recommended action to resolve the grievance. The administrator, faculty member, or member of the classified staff must respond in writing within five (5) working days.

    Step III. If the student is not satisfied with the written response obtained in Step II, or the administrator, faculty member, or member of the classified staff fails to answer the grievance, the student shall contact the immediate supervisor within five (5) working days. A copy of the original written grievance and the reply (if available) should be given to the supervisor. Within five (5) working days of receipt of the student’s notification, the supervisor shall schedule a conference with all involved persons in an attempt to resolve the grievance. Notification of the supervisor’s decision will be given in writing within five (5) working days after the conference.

    Step IV. If the student is not satisfied with the disposition at Step III, a written appeal may be made to the appropriate vice president within five (5) working days of hearing of the disposition at Step III. The student has the option of presenting a conference with the appropriate vice president (or president, if appropriate), or the student may present the case before a selected panel. Should the student elect the conference with the vice president, that decision would be binding. If the student selects a panel, that disposition will also be binding. If selected, the panel will include the vice president, three students and three persons from the appropriate administrative, faculty or classified ranks. Selection of panel members will be made by the Student Affairs Advisory Committee, with the approval of the president. Final notification of the action taken in Step IV will be presented in writing within five (5) working days of the termination of the conference or panel.

    Placement of Records. If procedures go beyond Step II, a copy of the grievance and disposition shall be placed in the official personnel file of any involved administrator, faculty member, or member of the classified staff and in the permanent student folder of the complainant.

    Extension of Time. It is important to good relationships that grievances be initiated and processed as rapidly as possible. Every effort should be made by all parties to expedite the process. However, the time limitations specified for either party may be extended by mutual written agreement.

    Student Grade Appeal Procedure

    If a student wishes to appeal, or challenge, a course grade, the following in-house administrative procedure will be used. If for any reason the procedures are not followed, the Vice President of Academic and Student Success will decide whether or not the appeal can be continued. To continue the appeal, the student must complete steps one (1) through (3) within the first twenty (20) working days of the beginning of classes in the semester immediately following receipt of the grade in question. Working days are defined as those days the administrator or faculty members involved are employed and on duty at the college.

    1. The student must discuss the grade with the instructor who assigned it.
    2. If the matter has not been satisfactorily resolved and the student wishes to continue the appeal, the student must file a written appeal to the instructor’s division dean and discuss the grade with the instructor’s division dean. (If the instructor who assigned the grade is also the division dean, then the Vice President of Academic
    3. and Student Success will perform the role of division dean in hearing the student’s appeal to this point.) The division dean will attempt to mediate the disputed grade with the faculty member and the student and make a recommendation for solution. If both parties agree to the division dean’s recommendation, the appeal is concluded.
    4. If either party disagrees with the recommendation, the student may continue the appeal to the next step by filing a written appeal with the Vice President of Academic and Student Success. The student must send a copy of the appeal to the faculty member and the division dean.
    5. Within five (5) working days of receipt of an appeal, the Vice President of Academic and Student Success shall select by random drawing a committee of one student and two full-time faculty members to consider the appeal. Neither the instructor who assigned the grade, the instructor’s division dean, nor the Vice President of Academic and Student Success may serve on this committee. The student on the committee should be picked at random from a pool of ten students. Each spring the two divisions will elect five full-time students to go in a pool.
    6. The committee shall meet promptly and establish appropriate procedures of operation to conduct a hearing and consider the appeal. The committee will consider any written information from previous steps and give both the student and the faculty member an opportunity to present any additional information. Notifications of the date, time, and location of the hearing will be communicated to the student and the faculty member by the Vice President of Academic and Student Success. Within fifteen (15) working days after it is established the committee shall reach its decision and communicate its recommendation in writing to the Vice President of Academic and Student Success, division dean, faculty member, and the student.
    7. In meeting its charge, the committee shall be limited to a study of the student’s grades earned in the one class of the grievance. The committee cannot make a decision that infringes upon a faculty member’s rights and academic freedom as outlined in the PHCC Faculty Handbook.

    If the matter is not yet resolved to the student’s satisfaction, the student may make a written appeal to the college President within five (5) working days after notice of the committee’s recommendation. The decision of the college President is final and the case is considered closed.

    Computer Use Guidelines

    State Law (Article 7.1 of Title 18.2 of the Code of Virginia) classifies damage to computer hardware or software (18.2- 152.4), invasion of privacy (18.2-152.5), or theft of computer services (18.2-152.6) of computer systems as (misdemeanor) crimes. Computer fraud (18.2-152.3) and use of a computer as an instrument of forgery (18.2-152.14) can be felonies. The PHCC's internal procedures for enforcement of its policy are independent of possible prosecution under the law.


    PHCC information technology resources include mainframe computers, servers, desktop computers, notebook computers, handheld devices, networks, software, data files, facilities, and the related supplies.

    The following guidelines shall govern the use of all PHCC Information Technology resources:

    1. You must use only those computer resources that you have the authority to use. You must not provide false or misleading information to gain access to computing resources. The PHCC may regard these actions as criminal acts and may treat them accordingly. You must not use PHCC IT resources to gain unauthorized access to computing resources of other institutions, organizations, individuals, etc.
    2. You must not authorize anyone to use your computer accounts for any reason. You are responsible for all use of your accounts. You must take all reasonable precautions, including password maintenance and file protection measures, to prevent use of your account by unauthorized persons. You must not, for example, share your password with anyone.
    3. You must use your computer resources only for authorized purposes. Students or staff, for example, may not use their accounts for private consulting or to support a personal business venture. You must not use your computer resources for unlawful purposes, such as the installation of fraudulently or illegally obtained software. Use of external networks connected to any PHCC facility must comply with the policies of acceptable use promulgated by the organizations responsible for those networks.
    4. Other than material known to be in the public domain, you must not access, alter, copy, move or remove information, proprietary software or other files (including programs, members of subroutine libraries, data and electronic mail) without prior authorization.
    5. The data owner, data custodian, security officer, appropriate college official or other responsible party may grant authorization to use electronically stored materials in accordance with policies, copyright laws and procedures.
    6. You must not distribute or disclose third party proprietary software without prior authorization from the licenser. You must not install proprietary software on systems not properly licensed for its use.
    7. You must not use any computing facility irresponsibly or needlessly affect the work of others. This includes transmitting or making accessible offensive, annoying or harassing material. This includes intentionally, recklessly, or negligently damaging systems, intentionally damaging or violating the privacy of information not belonging to you. This includes the intentional misuse of resources or allowing misuse of resources by others. This includes loading software or data from untrustworthy sources, such as free-ware, onto official systems without prior approval.
    8. You must not use the Commonwealth’s Internet access or electronic communication in cases where it:
      • interferes with the user’s productivity or work performance, or with any other employee’s productivity or work performance;
      • adversely affects the efficient operation of the computer system;
      • results in any personal gain or profit to the user;
      • violates any provision of this policy, any supplemental policy adopted by the agency supplying the Internet or electronic communication systems, or any other policy, regulation, law or guideline as set forth by local, State or Federal law. (See Code of Virginia §2.1-804-805; §2.2-2827 as of October 1, 2001.)
    9. Peer-to-Peer file sharing (P2P) is prohibited on the campus network. P2P applications are considered a big security risk because they use direct communications between computers (or "peers") to share or transfer data. They require client software to be installed and, by so doing, expose the network to a number of risks. Security flaws in P2P applications may provide attackers with ways to crash computers, access confidential information, or infect the entire network. In addition, P2P applications can consume large amounts of bandwidth that are reserved for academic and administrative purposes and are, therefore, considered network abuse. Users of the Patrick Henry Community College network may not use peer-to-peer file sharing programs, including, but not limited to, Limewire, eDonkey, KaZaA, Gnutella, Morpheus, Audiogalaxy, WinMX and BitTorrent. For the purposes of this policy, a Peer-to-peer file sharing application is any application that transforms a personal computer into a server that distributes data simultaneously to other computers. Please note that copyrighted materials cannot be shared by any means without proper permission. This includes sharing via network file shares, the web, or any other means and is not limited to peer-to-peer programs. Peer-to-Peer files sharing programs run on any Patrick Henry Community College computer can be traced back to the source by external Agencies. By using a PHCC computer for this purpose, the user is therefore making the College liable. You should report any violation of these regulations by another individual and any information relating to a flaw or bypass of computing facility security to the Information Security Office.


    1. Faculty, staff, students, and patrons at the college or System Office should immediately report violations of information security policies to the local Chief Information Officer (CIO).
    2. If the accused is an employee, the CIO will collect the facts of the case and identify the offender. If, in the opinion of the CIO, the alleged violation is of a serious nature, the CIO will notify the offender's supervisor. The supervisor, in conjunction with the College or System Human Resources Office and the CIO, will determine the appropriate disciplinary action. Disciplinary actions may include but are not limited to:
      1. Temporary restriction of the violator's computing resource access for a fixed period of time, generally not more than six months.
      2. Restitution for damages, materials consumed, machine time, etc. on an actual cost basis. Such restitution may include the cost associated with determining the case facts.
      3. Disciplinary action for faculty and classified staff in accordance with the guidelines established in the State Standards of Conduct Policy.
    3. In the event that a student is the offender, the accuser should notify the Vice President of Financial and Administrative Services. The VP, in cooperation with the CIO, will determine the appropriate disciplinary actions which may include but are not limited to:
      1. Temporary restriction of the violator's computing resource access for a fixed period of time, generally not more than six months.
      2. Restitution for damages, materials consumed, machine time, etc. on an actual cost basis. Such restitution may include the cost associated with determining the case facts.
      3. Disciplinary action for student offenders shall be in accordance with the college student standards of conduct.
    4. The College President or designee will report any violations of state and federal law to the appropriate authorities.

    All formal disciplinary actions taken under this policy are subject to the Commonwealth’s personnel guidelines and the accused may pursue findings through the appropriate grievance procedure.

    Student Network Access Policy


    The purpose of this policy is to ensure the proper use of the networked personal computers at Patrick Henry Community College. It is designed to reduce threat of unauthorized user access to the PHCC network and ensure the integrity of the network devices and information within.


    The network users of Patrick Henry Community College, including students of the ODU TeletechNet program and authorized third parties, are required to use the college provided personal computers in the computer labs and classrooms for accessing the Internet, instructional applications, teacher assigned folders, and network printers. Users may also access public wireless Internet using personal wireless devices. Special open computer labs are available for use on the main campus in the Learning Resource Center, Philpott 117, and at the Patrick County off-campus site.


    The network users of Patrick Henry Community College, including students of the ODU TeletechNet program, are prohibited to directly attach their personal laptop, desktop, or any other network connecting device to the PHCC computer network at any of our on-campus and off-campus locations. No one is allowed to connect their laptops, iPads and PDAs to the PHCC computer network, but use wireless access only. Also, the use of student jump drives are allowed to be inserted only into classroom and computer lab PCs.

    This requirement is necessary to protect the PHCC network from unauthorized access, including the threat of computer malware, and viruses. Any attempt to access the PHCC network via direct connection using a non-college provided computer will be viewed as a breach of network security as defined by the ISO27002 security standard of the VCCS, and subject to disciplinary action set forth by the administration of Patrick Henry Community College.

    Contagious Diseases Policy

    Patrick Henry Community College is committed to ensuring a healthy and safe educational environment for all students and employees. In compliance with VCCS policy Contagious Diseases Policy, PHCC policy is to prevent the spread of communicable/contagious diseases through measures that focus on safety, prevention and education and to provide continuity of education in the event of a contagious disease outbreak. The following policies were adopted in order to maintain a safe environment that is conducive to learning.

    • Persons who know or who have reason to believe that they are infected with a contagious disease of public health significance/threat have an ethical and legal obligation to conduct themselves in accordance with such knowledge in order to protect themselves and others.

    • Students who feel unwell or display any symptoms of the flu should not report to class and immediately advise their Instructor of their status.

    • Students with the symptoms of or a diagnosed contagious disease should promptly seek medical attention if they have a medical condition that puts them at increased risk of severe illness or are concerned about their general health.

    • Regarding influenza type symptoms, such as increased fever, shortness of breath, chest pain or pressure, or rapid breathing or similar patterns of symptoms, students should self-isolate at home or at a friend’s or family member’s home until at least 24 hours after they are free of fever, or signs of a fever, without the use of fever-reducing medicines.

    Policy on Sexual Violence, Domestic Violence, Dating Violence, and Stalking

    1. Notice of Nondiscrimination.
      As a recipient of federal funds, Patrick Henry Community College is required to comply with Title IX of the Higher Education Amendments of 1972, 20 U.S.C. § 1681 et seq. (“Title IX”), which prohibits discrimination on the basis of sex in educational programs or activities, admission and employment. Under certain circumstances, sexual misconduct, sexual harassment, sexual assault and similar conduct may constitute sexual discrimination prohibited by Title IX. Inquiries concerning the application of Title IX may be referred to the College’s Title IX Coordinator or to the U.S. Department of Education’s Office for Civil Rights. The College’s Title IX Coordinator is John I. (Jack) Hanbury, Vice President for Financial & Administrative Services. His office is located at West 158. He may be contacted by phone at 276-656-0205 or by email at . The college’s Deputy Title IX Coordinator is Belinda Stockton, Director of Human Resources. Her office is located at West 148. She may be contacted by phone at 276-656-0214 or by email at .
    2. Policy.
      Patrick Henry Community College is committed to providing an environment that is free from harassment and discrimination based on any status protected by law. This Policy supplements the general policy statement set forth by the Virginia Community College System: This institution promotes and maintains educational opportunities without regard to race, color, sex, ethnicity, religion, gender, age (except when age is a bona fide occupational qualification), disability, national origin, or other non-merit factors. This

      Policy also addresses the requirements under the Violence Against Women Reauthorization Act of 2013, (also known as the Campus SaVE Act).

      This Policy is not intended to substitute or supersede related criminal or civil law. Individuals should report incidents of sexual and domestic violence, dating violence, and stalking to law enforcement authorities. Criminal and civil remedies are available in addition to the potential remedies that the College may provide.
    3. Purpose.
      The purpose of this Policy is to establish that the College prohibits discrimination, harassment, sexual assault, domestic violence, dating violence, stalking, and retaliation and to set forth procedures by which such allegations shall be filed, investigated and resolved.
    4. Applicability.
      This Policy applies to all campus community members, including students, faculty, staff and third parties, e.g., contractors and visitors. Conduct that occurs off campus can be the subject of a complaint or report and will be evaluated to determine whether it violates this Policy, e.g. if off-campus harassment has continuing effects that create a hostile environment on campus or if the off-campus conduct occurs at a college sponsored function.
    5. Definitions.
      Sex Discrimination: Sex discrimination is the unlawful treatment of another based on the individual's sex that excludes an individual from participation in, denies the individual the benefits of, or otherwise adversely affects a term or condition of an individual's employment, education, or participation in college program or activity.

      Sexual Assault: Sexual assault is defined as the intentional sexual contact with a person against that person’s will by the use of force, threat, or intimidation, or through the use of a person’s mental incapacity or physical helplessness. Sexual assault includes intentionally touching, either directly or through clothing, of the victim’s genitals, breasts, thighs, or buttocks without the person’s consent, as well as forcing someone to touch or fondle another against his or her will. Sexual battery is a type of sexual assault.

      Sexual Harassment: The law defines sexual harassment as unwanted sexual advances, requests for sexual favors or visual, verbal or physical conduct of a sexual nature when:

      1. submission to such conduct is made a term or condition of education or employment; or
      2. submission to or rejection of such conduct is used as basis for educational or employment decisions affecting the individual; or
      3. such conduct has the purpose or effect of unreasonably interfering with a student’s or an employee’s work performance or creating an intimidating, hostile or offensive working environment.
      Generally, two categories of sexual harassment exist:
      Quid Pro Quo: The submission to or rejection of such conduct is used as the basis for educational or employment decisions affecting the student or employee either explicitly or implicitly; or

      Hostile Environment: Conduct so severe or pervasive and objectively offensive that it undermines and detracts from an employee’s work performance or a student’s educational experience.

      Sexual Misconduct:
      Sexual misconduct encompasses a range of behavior used to obtain sexual gratification against another’s will or at the expense of another. Sexual misconduct includes sexual harassment, sexual assault, sexual exploitation, and sexual violence.

      Sexual Violence:
      Sexual violence is any intentional physical sexual abuse committed against a person’s will. Sexual violence includes rape, sexual assault, and sexual battery.

      Stalking occurs when someone, on more than one occasion, engages in conduct directed at another person with the intent to place, or knows or reasonably should know that the conduct places that other person in reasonable fear of death, criminal sexual assault, or bodily injury to that other person or to that other person's family or household member.

    6. Reporting Incidents.

      Members of the campus community who believe they have been subjected to any of these actions should immediately report the incident to the College Title IX Coordinator, a responsible employee or to campus or local police. All emergencies or any incident where someone is in imminent danger should be reported immediately to campus police/ security or local police by dialing 911.

      Patrick Henry Community College Title IX Campus Resources
      Title IX Coordinator – John I. (Jack) Hanbury
      West Hall Rm.158

      Deputy Title IX Coordinator – Belinda Stockton
      West Hall Rm. 148

      Chief of Police – Gary Dove
      West Hall Rm. 105

      After normal business hours, members of the campus community should report alleged violations of this Policy to Gary Dove, Chief of Police, at 276-806-9840.

    7. Education and Awareness.

      The college conducts a program to educate students and employees about this Policy and its procedures. The education and awareness program is designed to promote awareness of sexual violence, domestic violence, dating violence, and stalking. The College also conducts an ongoing prevention and awareness campaign for all students and employees.

      The complete details of this policy and educational and awareness materials for students can be located on the college website at or by contacting the Title IX Coordinator or Deputy Title IX Coordinator.

      Campus Sex Crimes Prevention Act In conjunction with the Campus Sex Crimes Prevention Act, Section 1601 of Public Law 106-386 (HR 3244), the Commonwealth of Virginia enacted a sex offender registration act authorizing the Virginia State Police to release sex offender information to the public (Virginia Code 19.2.390.1). A list of registered sex offenders, which is searchable by zip code, is provided at the web address:

    Alcohol/Illegal Substance Policy (SB)

    Drug and Alcohol Abuse Prevention Policy - To comply with federal laws (the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendments of 1989), colleges must provide in writing to all students and employees the following information as part of a commitment to the prevention of the use of illegal drugs and the abuse of alcohol.<

    Standards of Conduct and Disciplinary Sanctions for Alcohol/Drug Offense Students or employees of Patrick Henry Community College shall not possess, sell, use, manufacture, give away or otherwise distribute illegal substances including drugs or alcohol while on campus, attending a college sponsored off-campus event, or while serving as a representative of the college at off-campus functions. Students or employees who violate this policy shall have college charges processed against them in the normal manner of due process provided by college rules. Further, students or employees who violate this policy shall have committed a criminal offense, and the college shall notify the appropriate agency of the Commonwealth of Virginia, county or city government for investigation and, if warranted, prosecution.

    Patrick Henry Community College intends to maintain a workplace free from the adverse effects of alcohol and other drugs. Employees are forbidden to use these substances at the workplace or to come to the workplace while under the influence of these substances. In addition, employees are expected to notify their supervisors if they are convicted of violating any criminal drug law, either within or outside the work place, or if they are convicted of violating any alcohol beverage control law or law that governs driving while intoxicated, based on conduct occurring in the workplace. Violation of policies related to these matters can result in serious disciplinary action including termination.

    Controlled Substances Policy

    A. Definitions

    1. The term “controlled substances,” as used in this policy is defined to include legal and illegal drugs. The use or possession of legal drugs (i.e., those drugs for which a valid prescription is required before the drug may be used or possessed) is not prohibited by this policy unless that use or possession is inconsistent with the prescription or where no such prescription has been provided.

    2. The term “illegal drugs” is defined to include all such drugs of which the use, sale, possession, distribution, manufacture, or transfer is prohibited by law and includes, but is not limited to, marijuana, narcotics, hallucinogens, stimulants, depressants, and so-called designer drugs.

    3. As used in this policy, “under the influence” means that the individual is affected by a controlled substance in a detectable manner.

    4. The term “workplace” as used here shall mean any College premises or work site or customer’s place of business, attending a college sponsored off-campus event, or while serving as a representative of the college at off-campus functions, and College vehicles and public or private means of transportation while engaged in College business.

    B. Policy Statement
    The illegal use, sale, possession, distribution, manufacture, or transfer of controlled substances at the workplace or elsewhere during work hours is strictly prohibited. Also prohibited under this policy is use, sale, possession, distribution, manufacture, or transfer of controlled substances on nonworking time, and on or off College property to the extent such use impairs an employee’s ability to perform his or her job, or when such activities negatively affect the reputation of the College to the general public or threaten the integrity of the College.

    College personnel may not report to work or work while under the influence of illegal drugs, nor may such personnel report to work under the influence of legal drugs for which no prescription has been issued or where the use of the legal drugs is inconsistent with a prescription.

    Whereas this policy does not prohibit the use or possession of over-the-counter or prescription drugs where such use or possession is consistent with the proper use of such substances, College personnel are encouraged to advise supervisors of such use where it may affect performance. Should performance be affected by the use of such substances, the individual may be relieved of his or her job duties under the Sick Leave Programs.

    College personnel who plead guilty or no contest or are convicted of a violation of a controlled substance statute must inform their supervisor within five days of the conviction or plea. Failure to comply with this requirement will subject College personnel to disciplinary action, which may include termination for a first offense.

    Persons violating the College policy regarding substance abuse will be subject to disciplinary action, which may include termination for a first offense.

    Alcohol Policy

    The College expects that all personnel will maintain proper professional decorum at all times during the workday, on and off College property. Expressly prohibited under this policy are reporting to work or working while impaired from the use of alcohol and alcohol consumption while on the job or at other times during the workday on or off College property.

    As used in this policy, impaired from the use of alcohol means that the individual’s performance or behavior is marked by abnormal conduct or erratic or aberrant behavior, including, but not limited to, sleeping on the job, slurred words, or a significant smell of alcohol about the person.

    The legal use of alcohol is not prohibited when an employee is not working and is not at the workplace.

    Personnel violating the policy regarding abuse of alcohol will be subject to disciplinary action, which may include termination for a first offense.


    In order to enforce this policy and procedures, the College may investigate potential violations and require personnel to undergo drug and/or alcohol screening, including urinalysis, blood tests, or other appropriate tests and, where appropriate, searches of all areas of the College’s physical premises, including, but not limited to, work areas, personal articles, employees desks, workstations, and College vehicles, etc. Employees will be subject to discipline up to and including discharge for refusing to cooperate with searches or investigations or to submit to screening or for failing to execute consent forms when required by management.

    Investigations and Searches

    Where a manager or supervisor has reasonable suspicion that an employee has violated the substance abuse policy, the supervisor, or his or her designee, may inspect vehicles, lockers, work areas, desks, and other locations or belongings without prior notice, in order to ensure a work environment free of prohibited substances. An employee may be asked to be present and may remove a personal lock. The employee is hereby notified that locked areas or containers do not prevent a search, and thus employees should understand there is no expectation of privacy on College premises. Where the employee is not present or refuses to remove a personal lock, the College may do so. Any such searches will be coordinated with a representative of the HR department. The College may use unannounced drug detection methods.

    Health Risks Associated with Drug and Alcohol Abuse

    Drugs and alcohol interfere with student learning and employee performance in the workplace. Use of drugs and alcohol can also have dangerous consequences for personal health and for the safety of others. A list of controlled substances and their effects is provided later in this chapter. Three of the more commonly abused drugs are highlighted below:

    · Alcohol impairs judgment and coordination; can cause damage to the brain, heart, liver and pancreas; increases the risk of birth defects; high doses can cause respiratory depression and death.

    · Marijuana has been linked to lung cancer, memory loss, slowed reaction time when driving, depression of the immune system, and complications for pregnant women.

    · Crack/Cocaine can cause convulsions, infection, heart attack, stroke, respiratory failure, brain seizures, psychosis, and death.

    Counseling Services and Treatment Programs

    Numerous community and state agencies, medical facilities, and private outpatient counseling/treatment programs are available to behavior can include oral or written statements, gestures, or help Patrick Henry students and employees dealing with substance abuse problems. A few examples are listed below:

    • Alcoholics Anonymous, 343.6857

    • Blue Ridge Behavioral Healthcare, 540.981.9351

    • Carillion/Saint Albans, 540.731.2000

    • Lewis-Gale RESPOND Assessment and Referral, 800.541.9992

    • Life Center, Alcohol and Drug Abuse Treatment 800.345.699

    • Mount Regis Center treatment for addictions, 877.217.3447

    • State Employee Assistance Service 703-552-8960

    Local resources:

    • Piedmont Community Services, 276.632.7128

    • Ther Intervention Services, 276.634.0022

    • Anchor Commission, 276.666.4600

    Regulation of Weapons

    8VAC125-10-10. Definitions

    The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

    "Police officer" means law-enforcement officials appointed pursuant to Article 3 (§ 15.2-1609 et seq.) of Chapter 16 and Chapter 17 (§ 15.2-1700 et seq.) of Title 15.2, Chapter 17 (§ 23- 232 et seq.) of Title 23, Chapter 2 (§ 29.1-200 et seq.) of Title 29.1, or Chapter 1 (§ 52-1 et seq.) of Title 52 of the Code of Virginia or sworn federal law-enforcement officers.

    "College property" means any property owned, leased, or controlled by a member college of the Virginia Community College System and the administrative office of the Virginia Community College System.

    “Weapon" means (i) any pistol, revolver, or other weapon designed or intended to propel a missile of any kind by action of an explosion of any combustible material; (ii) any dirk, bowie knife, switchblade knife, ballistic knife, machete, razor, slingshot, spring stick, metal knucks, or blackjack; (iii) any flailing instrument consisting of two or more rigid parts connected in such a manner as to allow them to swing freely, which may be known as a nun chahka, nun chuck, nunchaku, shuriken, or fighting chain; (iv) any disc, of whatever configuration, having at least two points or pointed blades which is designed to be thrown or propelled and which may be known as a throwing star or oriental dart; or (v) any weapon of like kind, to include but not limited to tasers.

    "Weapon" does not mean knives or razors used for domestic purposes, pen or folding knives with blades less than three inches in length, or knives of like kind carried for use in accordance with the purpose intended by the original seller.

    Statutory Authority

    §§ 23-215 and 23-217(g) of the Code of Virginia. 8VAC125-10-20.

    Possession of weapons prohibited

    Possession or carrying of any weapon by any person, except a police officer, is prohibited on college property in academic buildings, administrative office buildings, student centers, child care centers, dining facilities and places of like kind where people congregate, or while attending any sporting, entertainment or educational events. Entry upon the aforementioned college property in violation of this prohibition is expressly forbidden.

    Any individual in violation of this prohibition will be asked to remove the weapon immediately. Failure to comply may result in a student conduct referral, an employee disciplinary action, or arrest.

    Statutory Authority

    §§ 23-215 and 23-217(g) of the Code of Virginia. 8VAC125-10-30.

    Exceptions to prohibition.

    This prohibition shall not apply to current sworn and certified local, state, and federal law enforcement officers with proper identification, nor shall it apply to possession of a weapon when stored securely inside the vehicle of properly permitted students and employees. Furthermore, the chief of the college police department or head of security department, or his designee, may authorize in writing a person to possess, store, or use a weapon: (i) when used for educational or artistic instruction, display, parade, or ceremony sponsored or approved by the college (unloaded or disabled only and with other specified safeguards, if appropriate); or (ii) for any college-approved training, course, or class.

    §§ 23-215 and 23-217(g) of the Code of Virginia. 8VAC125-10-40. Person lawfully in charge

    Campus police officers or security, and other police officers acting pursuant to a mutual aid agreement or by concurrent jurisdiction, are lawfully in charge for the purposes of forbidding entry upon or remaining upon college property while possessing or carrying weapons in violation of this prohibition.

    Statutory Authority

    §§ 23-215 and 23-217(g) of the Code of Virginia.

    Disciplinary Action

    Students in violation of this policy shall have charges processed against them in the normal manner of due process provided by college rules and regulations (see Statement of Student Rights and Responsibilities, Section IV Student Disciplinary Policies and Procedures), up to and including expulsion and referral for prosecution.

    Any employee in violation of this policy is subject to disciplinary action, up to and including discharge, and/or may be required to satisfactorily participate in a drug or alcohol abuse assistance or rehabilitation program at the discretion of the college administration. As a condition of employment, each employee must abide by the terms of this prohibition and notify the immediate supervisor of any criminal drug statute violation occurring in the workplace no later than five days after such violation.

    Workplace Violence Policy

    It is Patrick Henry Community College’s policy to promote a safe environment for its employees, students, and campus visitors. The college is committed to working with its employees to maintain a work and learning environment free from violence, threats of violence, harassment, intimidation, and other disruptive behavior. Violence, threats of violence, harassment, intimidation, and other expressions that communicate a direct or indirect threat of physical disruptive behavior in our workplace will not be tolerated. Such harm to one’s self or to others. All reports of incidents will be taken seriously and will be dealt with appropriately. Individuals who commit such acts may be removed from college property and may be subject to disciplinary action, criminal penalties, or both.

    All employees and students should cooperate to implement this policy effectively and maintain a safe working and learning environment. Do not ignore violent, threatening, harassing, intimidating, or other disruptive behavior. If you observe or experience such behavior by anyone on college property or at a college function, you should report that person immediately to campus police or other college officials, regardless of whether the person is an employee or student. College personnel who receive such reports should seek advice from their respective Vice President, the Vice President for Finance and Administrative Services, or the college’s Human Resource Director.

    Please NOTE: Threats or assaults that require immediate attention by security or police should be reported first to PHCC security at 276-732-2406 or to local police by calling 911.

    PHCC will support all efforts made by college personnel in dealing with violent, threatening, harassing, intimidating, and other disruptive behavior in our workplace and will monitor whether this policy is being implemented effectively. For additional information, contact the Vice President of Financial and Administrative Services or the Human Resource Manager.

    Workplace Violence Prevention and Threat Assessment Policy Guidelines

    Purpose: The purpose of this policy is to establish guidelines for the prevention of workplace and general campus violence. It includes the formation of campus Threat Assessment Teams and the promotion and maintenance of a productive environment for learning and working that is free from threats, intimidation, and violence.

    Coverage: These policy guidelines will apply to all faculty, staff, students, visitors, contractors, and third parties while on college property and while attending college functions. Students may be covered under additional provisions of their respective college’s Student Handbook.

    A. Definitions:

    Threat: Any oral or written expression or gesture that could be interpreted by a reasonable person as conveying an intent to cause physical harm to persons or property. Statements such as, "I'll get him" or "She won't get away with this" could be examples of threatening expressions depending on the facts and circumstances involved.

    Workplace: Any college property or any other location where college functions are being performed. This will include, but not be limited to, locations where a college employee is performing any work-related duties or where any student is performing any college related activities.

    Workplace Violence: An action (verbal, written, or physical aggression) which is intended to control or cause, or is capable of causing, death or serious bodily injury to oneself or others, or damage to property. Workplace violence includes abusive behavior toward authority, intimidating or harassing behavior, and threats.

    B. Policy: PHCC prohibits threats and acts of violence on college property, at any college -sponsored event; while engaged in college business, educational, or athletic activities; and while traveling in state vehicles. Prohibited conduct includes but is not limited to:

    • injuring another person physically;

    • engaging in behavior that creates a reasonable fear of injury to one’s self or another person;

    • engaging in behavior that would subject a reasonable person to, and does subject another individual to, extreme emotional distress;

    • Brandishing, using or possessing weapon (with or without a permit) while on college property or while attending a college sponsored event; except where possession is a result of participation in an organized and scheduled instructional exercise for a course, or where the person is a law enforcement professional;

    • intentionally damaging property;

    • threatening to injure an individual (including oneself) or to

    • damage property;

    • committing injurious acts motivated by, or related to, domestic violence or sexual harassment; and

    • retaliating against any employee or student who, in good faith, reports a violation of this policy.

    C. Consequences of Policy Violations:

    1. Employees violating this policy will be subject to disciplinary action up to and including termination and criminal prosecution using existing policies and procedures including Section 3 of the VCCS Policy Manual or DHRM Policy 1.60, Standards of Conduct. Additionally, employees violating this policy may be required, as a condition of continued employment, to participate in a mental health evaluation as part of a threat assessment process, and to obtain certification from the mental health evaluator that they are not a risk to themselves or others. The college may also take all necessary means of action, including interim suspension, referrals to community services boards or health care providers for evaluation or treatment, medical separation to resolve potential physical threats, and notification of family members or guardians, or both, unless such notification would prove harmful to the individual in question, consistent with state and federal law.

    2. Students violating this policy will be subject to disciplinary action including dismissal and criminal prosecution. Additionally, employees violating this policy may be required, as a condition of continued enrollment, to participate in a mental health evaluation as part of a threat assessment process, and to obtain certification from the mental health evaluator that they are not a risk to themselves or others. The college may also take all necessary means of action, including interim suspension, referrals to community services boards or health care providers for evaluation or treatment, medical separation to resolve potential physical threats, and notification of family members or guardians, or both, unless such notification would prove harmful to the individual in question, consistent with state and federal law.

    3. Visitors and third parties violating this policy will be subject to applicable, state, and federal laws, and associated regulations, and may be barred from the college at the college’s discretion.

    D. Violence Prevention Committees and Threat Assessment Team

    1. The college shall establish policies and procedures for the prevention of violence on campus, including the assessment of and intervention with individuals whose behavior poses a threat to the safety of the campus community.

    2. The college shall appoint a violence prevention committee structure on campus composed of individuals charged with education on and prevention of violence on campus. Each violence prevention committee shall include representatives from student affairs, law enforcement, human resources, counseling services, and other constituencies as needed and shall consult with legal counsel as needed. The violence prevention committee shall develop a clear statement of mission, membership, and leadership. Such statement shall be published and made available to the campus community.

    3. Each violence prevention committee shall (i) provide guidance to students, faculty, and staff regarding recognition of threatening or aberrant behavior that may represent a physical threat to the community; (ii) identify members of the campus community to whom threatening behavior should be reported; (iii) establish policies and procedures that outline circumstances under which all faculty and staff are required to report behavior that may represent a physical threat to the community, provided that such report is consistent with state and federal law; and (iv) establish policies and procedures for (a) the assessment of individuals whose behavior may present a threat, (b) appropriate means of intervention with such individuals, and (c) sufficient means of action, including interim suspension, referrals to community services boards or health care providers for evaluation or treatment, medical separation to resolve potential physical threats, and notification of family members or guardians, or both, unless such notification would prove harmful to the individual in question, consistent with state and federal law.

    4. The college shall establish a threat assessment team that includes members from law enforcement, mental health professionals, representatives of student affairs and human resources, and, if available, college or university counsel. Each threat assessment team shall implement the assessment, intervention, and action policies set forth by the violence prevention committee pursuant to subsection 3.

    5. Each threat assessment team shall establish relationships or utilize existing relationships with mental health agencies and local and state law-enforcement agencies to expedite assessment of and intervention with individuals whose behavior may present a threat to safety. Upon a preliminary determination that an individual poses a threat of violence to self or others or exhibits significantly disruptive behavior or a need for assistance, the threat assessment team may obtain criminal history record information as provided in §§ 19.2-389 and 19.2-389.1 and health records as provided in § 32.1-127.1:03.

    6. No member of a threat assessment team shall re-disclose any criminal history record information or health information obtained pursuant to this section or otherwise use any record of an individual beyond the purpose for which such disclosure was made to the threat assessment team.

    7. The college expects that its threat assessment team will be able to quickly receive information about, assess, and (1) respond to incidents, (2) investigate all incidents of workplace violence, and (3) determine the appropriate response, including interim measures, and the actions necessary to address a particular situation.

    If the alleged offender is a credit student, the threat assessment team will forward its recommendation to the Vice President for Academic and Student Success for a final decision. If the alleged offender is a non-credit student, the threat assessment team will forward the reports to the Vice President for Workforce, Economic & Community Development for a final decision. If the alleged offender is an employee or third party, the threat assessment team will forward its recommendation to the Vice President for Financial and Administrative Services for a final decision.

    Student Government Association Constitution

    Article I. Name and Purpose

    Section 1. The name of this organization shall be the “Student Government Association of Patrick Henry Community College.”

    Section 2. The purpose of the Student Government Association shall be to provide the necessary governmental structure for the students of Patrick Henry Community College, to coordinate intellectual, social, and cultural activities for the students of the college, and to present an organized student voice to the administration.

    Article II. Organization

    Section 1. The Student Government Association of Patrick Henry Community College shall be comprised of the student Senate, the Student-Faculty Judiciary Committee, the student body officers, and the student body.

    Section 2. The student Senate shall be comprised of four representatives preferably elected from each class, and be presided over by the President of the student body. Additional members of the student Senate shall be the Vice-President, the Secretary, and the Treasurer of the student body. In the event that a candidate is running for an office unopposed or if there are less than eight candidates running for the student senate, the candidate will be declared winner by default. The Student Activities Director and/or a designated representative serve as advisor. The official rules for voting are as follows:
    a. A student may vote for no more than one candidate per office unless otherwise indicated on the election ballot.

    b. The candidate must be in attendance at the SGA meeting following the election to receive the results.

    c. NO ballots can be removed from or added to the ballot box.

    d. Each ballot must have the voter’s name and student identification number.
    Section 3. The Student-Faculty Judiciary Committee shall be comprised of one non-voting dean, three faculty members (appointed by the college president), and three members of the student body (appointed by the SGA president). These committee members will be appointed during the first week of each fall semester. The committee shall be appointed during the summer session only if needed.
    a. No student body members of the committee shall hold any elected office or position with the Student Government Association. In the event that a Student Government Association is not formed in a given year, the director of enrollment services will appoint the student body members to the committee.

    b. Student body appointments to the committee shall be apportioned according to class status; the freshman class represented by one student body member, the sophomore class represented by two student body members.

    Article III. Duties

    Section I. The duties of the student Senate shall be to represent the best interests of the student body of this organization, to hear and discuss grievances and suggestions submitted by individual students, student groups or the administration of this college, and to instruct the Executive Committee in carrying out the purposes of this organization.
    a. The president of the student body shall service as the president of the Senate.

    b. The student Senate shall have the power of approval over all committee appointments made by the president of the student body.

    c. The individual senator shall have the sole duty to legislate, to the best of his or her ability, for the benefit and the best interests of the students represented.
    1. It is the duty of each senator to attend all meetings of the student Senate, both scheduled and called.

    2. It is the duty of each senator, to the best of her or his ability, to inform the student body of Senate legislation through personal contact, and to present the expressed consensus opinions of the student body at all Senate meetings.
    Section 2. The duties of the Executive Committee shall be to administer such action as the purposes of the Student Government Association require on behalf of itself and the student Senate.
    a. The Executive Committee shall have the power to reconsider any legislation presented to it by the student Senate if it feels that such legislation is not in the best interests of the student body.

    b. A two-thirds majority or the Executive Committee is required to disapprove legislation passed by the student Senate.

    c. The Executive Committee shall have the power to introduce legislation to the student Senate that it feels is in the best interest of the student body.

    d. The president shall be the official head of this organization, shall publicly represent the best interests of this organization, shall preside over all meetings of the student body and the Executive Committee, shall supervise the execution of any action required by this organization and appoint such committees as deemed necessary to assist in the performance of presidential duties.

    e. The secretary of this organization shall keep a written record of all meetings of the student body, Student Government Association, and Executive Committee. The treasurer of this organization shall keep a written record of all financial affairs and transactions of the organization and shall report all pending expenditures to the local funds accountant in the business office. The treasurer shall also serve as chairman of the Finance Committee. Any previous rights or privileges delegated to the secretary treasurer of this organization shall be delegated to both the secretary and the treasurer.
    Section 3. The Student-Faculty Judiciary Committee shall provide a fair and equitable hearing for all cases of discipline that shall:
    a. Arise out of a breach of regulations set up by the Student Government Association,

    b. Arise out of a breach of the Code of Conduct of Patrick Henry Community College,

    c. Be referred to it by any unit of the Student Government Association,

    d. Be referred to it by any dean or faculty member of the college.

    e. Any member of this committee who feels personally involved in a case shall request that a substitute be appointed as a replacement for the case.

    f. In the event of a grievance, the chairman of this committee shall notify all parties having an immediate and recognizable interest in the proceedings, and shall schedule a meeting of the committee to discuss these proceedings.

    g. All proceedings held by this committee are closed, and all recommendations are final.
    Section 4. The individual members of the student body shall serve in any capacity requested by the president of the student body. They shall elect officers of the student body, and members of the Senate.

    Article IV. Failure of Duty

    Section 1. If, in the opinion of two-thirds of the student Senate, a senator is failing to meet the demands of duty inherent with the office, the senator shall be called before a special meeting of the Senate for a hearing. Then, if in the opinion of the Senate voting by secret ballot, the senator is found guilty of this failure, she or he shall be censured.
    a. This censure shall be considered official notification of the senator’s failure to meet duties, and the Senate’s disapproval of this neglect.

    b. No senator shall be allowed more than one censure during the term of office.

    c. The president of the Senate shall deliver official censure.
    Section 2. If, in the opinion of two thirds of the elected student representatives, any officer of the student body is failing to meet the demands of duty inherent with the office, the officer shall be called before a joint committee for a hearing. Then, if in the opinion of the Student Government Association, the officer is found guilty, he or she shall be censured.
    a. This censure shall be considered official notification of the officer’s failure to meeting duties and the Senate and the Executive Committee’s disapproval of this neglect.

    b. No officer shall be censured more than once during the term of office.

    c. The Chair of the Legal Concerns Committee shall deliver official censure.
    Section 3. If, in the opinion of three-fourths of the entire student Senate and Executive Committee combined, any elected official continues to fail to meet the demands of duty inherent with the office, the elected official shall receive a formal request to resign. a. This formal request to resign shall be delivered by the director of enrollment management.

    b. This request for resignation may be appealed to the director of enrollment management.

    Article V. Terms of Office

    Section 1. The elected officers and senators of the student body shall serve a term of one year, beginning in the last five weeks of the spring semester, and ending in the last five weeks of the following spring semester.

    Section 2. Vacancies within the Student Government Association shall be filled as follows:
    a. Vacancy in the office of the president of the student body shall be assumed by the vice-president.

    b. Vacancy in the office of vice-president of the student body and/or the secretary and the treasurer shall be filled by a special election within a reasonable time after the vacancy occurs.

    c. Vacancies in the student Senate shall be filled by special election within a reasonable time after the vacancy occurs.

    Article VI. Qualifications

    Section 1. All elected officers and senators shall be students enrolled in a curriculum, shall maintain a cumulative grade point average of not less than 2.00, and shall be registered for not less than six semester hours of credit.

    Section 2. Any officer or senator whose cumulative grade point average has fallen below 2.00 shall be removed from office, unless the individual can show sufficient cause to prevent removal. Any officer or senator who is placed on academic probation shall be removed from office.

    Section 3. All students seeking office shall fulfill the requirements established by the Elections Committee, including understudy.

    Section 4. All persons seeking election to an office of this organization must attend at least two Senate meetings prior to the election day.

    Article VII. Legislation

    Section 1. The Student Government Association shall be empowered to enact such legislation consistent with the policies of Patrick Henry Community College and the State Board for Community Colleges, and necessary to fulfill its purpose.

    Section 2. Such legislation may be initiated by the Executive Committee, the student Senate, or by petition signed by 10 percent of the student body. Ratification requires a two-thirds majority of the votes cast.

    Section 3. Notice of the ratification vote shall be posted five school days prior to the vote.

    Article VIII. Special Committees

    Section 1. Special committees may be created at the discretion of the president to aid in the performance of duties.