Scholarships and Awards

Scholarships -- Provided funding is available, the PHCC Foundation provides scholarships which are financial awards to students on the basis of grades, community service or other requirements set forth by individual scholarship donors. Gifts from individuals and local community organizations have made the following scholarships possible. They are available to all qualified students enrolled at PHCC. See the PHCC Website for current information.

Scholarships outside of PHCC are scholarship of which Patrick Henry Community College has been made aware. Scholarships listed on this site are through outside lenders, businesses, foundations, or individuals and may be used not only at Patrick Henry Community College but any college that meets the qualifications. Listing of scholarships may be accessed through the Financial Aid webpage, www.patrickhenry.edu.

• Christopher M. Abercrombie Memorial Endowed Scholarship — Awarded to qualified students who are graduates of a high school in Martinsville or Henry County and who are enrolled as full-time students in the college transfer program. Preference given to children of Virginia Mirror Company, Inc. employees.

• Sylvia Adams Nursing Scholarship — Awarded to a nursing student in good academic standing. Preference given to students planning to work in the nursing field in Henry County.


• Mary Grace Adkins Culinary Arts Memorial Endowed Scholarship —Awarded to students enrolled in the Culinary Arts program. Students may be enrolled part-time. Students must have demonstrated financial need, be involved in community service, maintain a 3.0 GPA, and have at least a 3.0 high school GPA if enrolling directly out of high school. Priority given to students who are single parents.

• Melvin L. Adkins Agribusiness Memorial Endowed Scholarship — Awarded to agribusiness students with priority given to Future Farmers of America (FFA) members. Students must be enrolled full-time, demonstrate financial need, maintain a 3.0 GPA, and have at least a 3.0 high school GPA if enrolling directly out of high school.

• Lois Virginia Anderson Memorial Scholarship — Awarded to Medical Office Specialization students with a 2.75 GPA.

• J.D. Bassett, Sr. Endowed Scholarship — Awarded to a full-time student who demonstrates financial need. Priority given to Henry County, Patrick County, and Martinsville residents enrolled in a transfer curriculum.

• Charles C. Bassett Memorial Endowed Scholarship — Awarded to Martinsville or Henry County residents enrolled in business administration, business technology/management, or computer aided drafting and design (CADD) with a 3.0 GPA.

• Beta Sigma Phi, Virginia Xi Epsilon Chapter Scholarship — Awarded to a full-time, female student 25 years of age or older who is financially and academically deserving and have a 3.0 GPA.

• Big C Motorsports Scholarship — Awarded to motorsports students with a 3.0 GPA.

• Blue Ridge Bank Scholarship – Awarded to students who are a graduate of a high school in the service region or the Carlisle School. Students must be enrolled full-time and have a 2.5 GPA.

• Blue Ridge Human Resource Association Scholarship — Awarded to a student who is an employee or dependent of an employee of a Blue Ridge Human Resources Association member company with a 3.0 GPA.

• Bill Brammer Memorial Endowed Scholarship — Awarded to full-time students demonstrating financial need. Priority given to employees or dependents of employees of Bassett Furniture, then to Bassett High School graduates. Recipients must have and maintain a cumulative a minimum 2.5 GPA.

• Steve Branch STEM Scholarship — Awarded to a full-time student enrolled in the General Engineering Technologies curriculum with a 2.5 GPA.

• H. Earl Bullard Memorial Scholarship — Awarded to residents of the Fieldale area at least 25 years of age who demonstrates community involvement and financial need. Recipients must maintain good academic standing.

• Samuel Byrd and Beatrice Minter May Memorial Endowed Scholarship — Awarded to a full-time student enrolled in a degree or certificate program who resides in Fieldale. Students should demonstrate financial need and earn a minimum cumulative 2.0 GPA.

• Dr. J.W. Clark Memorial Endowed Scholarship – Awarded to a student enrolled in the nursing curriculum who are enrolled full-time and have a 2.5 GPA.

• CMP-HR Electrical Engineering Scholarship — Awarded to a resident or native of Patrick County who graduated from Patrick County High School and is a first-year student at PHCC. Applicants must be enrolled in a transfer curriculum planning to major in electrical engineering, provide two letters of recommendation, and maintain a 3.0 GPA.

• CMP-HR Human Resources Scholarship — Awarded to a resident or native of Patrick County who graduated from Patrick County High School and is a first year student at PHCC. Students must be enrolled in a transfer curriculum planning to major in human resources or business, provide two letters of recommendation, and maintain a 2.5 GPA.

• Dan and Mary Cobbs Legacy Memorial Scholarship – Awarded to a student who in enrolled in the Education curriculum and plans to be a future teacher.

• Commonwealth Legacy Scholarship — Awarded to full-time, associate degree seeking students who plan to graduate from a Virginia Community College. Selections are based on academic excellence to students who demonstrate a willingness to promote community college education, show a willingness to mentor future scholars, and demonstrate a commitment to developing leadership potential.

• Community Service Endowed Scholarship — Awarded to students demonstrating a commitment to community service and students who have diagnosed, documented attention deficit disorder (ADD) or another learning disability. Recipients must maintain a cumulative 2.5 GPA at PHCC.

• Corporal Jonathan W. Bowling Memorial Endowed Scholarship — Awarded to graduates of Patrick County High School planning to attend PHCC and work in a public service field such as criminal justice, firefighting, paramedic, EMT, nursing, and education.

• Judge Kenneth W. and Norma P. Covington Endowed Scholarship – Awarded to a student who is a resident of Martinsville, Henry or Patrick County. Student must have demonstrated financial need and a 2.0 GPA.

• Thomas Page Dalton Memorial Endowed Scholarship Awarded to students enrolled in the General Studies transfer curriculum and who are residents of Martinsville or Henry County.
· Marty Davis Memorial Nursing Scholarship – Awarded to students enrolled in the RN or PN program with a 2.5 GPA.

• Shelley Frith Drane Performing Arts Memorial Endowed Scholarship —Awarded to students enrolled in the Performing Arts program. Students must be enrolled full-time and have demonstrated financial need. Students must maintain a 3.0 GPA and have a minimum 3.0 high school GPA if enrolling directly out of high school. Priority given to members of the International Thespian Society or students who completed necessary hours if the school does not participate in the program.

• Daughters of the American Revolution (DAR) Scholarship — The General Joseph Martin Chapter of the Daughters of the American Revolution awards a scholarship to a student enrolled in the nursing curriculum. Students must be a resident of Martinsville/ Henry County, maintain a 2.0 GPA, and demonstrate financial need.

• Daughters of the American Revolution (DAR) Scholarship – The Patrick Henry Chapter of the Daughters of the American Revolution awards a scholarship to a student who has a 3.0 GPA, is a U.S. citizen, and is a resident of Martinsville or Henry County.

• Dean David Deal Technology Scholarship — Awarded to Information Technology student with preference given to a graduate of Martinsville High School. Student must be enrolled full-time and have a 2.5 GPA.

• Cindy Deal Medical Office Specialization Scholarship — Awarded to a student enrolled in the Information Technology program with preference given to a graduate of Martinsville High School. Student must be enrolled full-time and have a 2.5 GPA.

• Alma M. Dillon Memorial Endowed Scholarship — Awarded to a horticulture major with demonstrated community service. Recipient must have and maintain a 2.5 GPA.

• Roxann Dillon Memorial Endowed Scholarship – Awarded to a student who is enrolled in the Education or Teacher Prep curriculum. Student must be a resident of Henry County or Martinsville and have a 2.5 GPA.

• Dillow-Meador Scholarship — Awarded to a student enrolled in a degree or certificate program in good academic standing. Recipient must demonstrate financial need and maintain a 2.5 GPA.

• H. Clay Earles Endowed Scholarship Fund — Awarded each year to an entering freshman with a 2.5 GPA.

• Dale Earnhardt, Jr. Honorary Endowed Scholarship – Awarded to students who are enrolled full-time in the Motorsports curriculum and have a 2.5 GPA.

• Eastman Chemical Center for Advanced Film Manufacturing —Awarded to students enrolled in the Advanced Film Manufacturing Career Studies Certificate program and must have a 2.75 GPA.

• Entre Nous Book Club Scholarship — Awarded to a resident of Martinsville or Henry County who demonstrates financial need and maintains a 2.5 grade point average. Preference is given to students planning to pursue English major.

• Sandra Moore Estes Memorial Nursing Scholarship — Awarded to students enrolled in the RN or PN programs. Preference given to single mothers. An additional essay submission is required.

• James Burness Frith Business Administration Memorial Endowed Scholarship — Awarded to full-time business administration students with demonstrated financial need and a 3.0 GPA (or high school 3.5 GPA if enrolling directly out of high school). Priority given to first generation college students.

• Henry County Rotary Club Annual Scholarship — Awarded to an entering PHCC freshman who has a minimum cumulative 2.5 GPA and graduated from a Martinsville or Henry County high school.

• Henry County Rotary Club Endowed Scholarship — Awarded to a full-time student enrolled in a degree or certificate program. The recipient must reside in Martinsville or Henry County, maintain a 2.5 GPA, and demonstrate financial need.

• Figsboro-Pleasant Grove Endowed Scholarship — Awarded to students living in Franklin County or the Figsboro community. Applicants must have a 2.0 GPA, demonstrate financial need and community service involvement.

• Gretchen Freeman Scholarship — Awarded to a full-time student in the nursing field. Recipients must maintain a 2.0 GPA.

• Friends of Drewry Mason Scholarship — Awarded to a full-time student who is a graduate of a Martinsville or Henry County school. Recipient must show financial need and maintain a 3.0 GPA.

• Ellen P. Gale Memorial Scholarship — Awarded to a business or education student with a 2.5 GPA and demonstrated financial need.

• Dr. Angeline Godwin and Jim Hatten Presidential Leadership Scholarship — Awarded to a member of the Presidential Student Leadership Cabinet. Student must have significant community service involvement, extracurricular activities, documented and/or innovative activity, and leadership experience. Student must have a high school GPA of 3.5 or higher and a PHCC GPA of 3.0 or higher. One letter of recommendation must be submitted from teaching faculty or administration.

• Irving M. Groves, Jr. Endowed Scholarship — Awarded to a student requiring financial need. Recipient must maintain a 2.0 GPA.

• Paul Grubb Memorial Endowed Scholarship — Awarded to an Administration of Justice student enrolled in at least six semester credits with demonstrated financial need and a minimum overall 2.0 GPA.

• Gene Haas Foundation Scholarship — Awarded to full-time General Engineering or Motorsports students with a 3.0 GPA. Applicants must provide a letter of recommendation from a high school or college faculty member or administrator.

• Ron and Mary B. Haley Educational Scholarship — Awarded to Patrick County High School graduates with a minimum 2.5 GPA.

• Wayne Haley Memorial Golf Scholarship — Awarded to a signed member of the PHCC golf team who is enrolled full-time and has a 3.0 GPA.

• John and Sally Hanbury Vice Presidential Scholarship — Awarded to a business administration, accounting, or legal assisting student with a 2.5 GPA and demonstrated financial need.

· Emory and Gertrude Harris Memorial Scholarship —Awarded to Patrick County High School graduates who demonstrate financial need and are interested in careers in law enforcement, healthcare, or agriculture.

• Dean Hodges Workforce Development Scholarship — Awarded to a student who has met entrance requirements for a non-credit workforce development certification program and who is not eligible for other training funds.

• Dr. Greg and Renee Hodges Scholarship — Awarded to a full-time student with a 2.5 GPA. Priority given to students planning a career in the education field.

• Honorable Gerald L. Baliles Commonwealth Legacy Scholarship —Awarded to first-time, full-time students who will be enrolled at PHCC. Students must demonstrate potential for public service and commitment to developing civic leadership. Students must have a 2.0 GPA.

• Human Services Scholarship — Awarded to students enrolled in the Human Services program who have a 2.5 GPA and demonstrate financial need.

• Dr. Jethro Hurt Irby Endowed Nursing Scholarship — Awarded to students preparing for a nursing career who are enrolled for at least nine credits and maintain a 3.0 GPA.

• Jessie H. Key Memorial Scholarship — Awarded at the LPN pinning ceremony to a student planning to begin work in the geriatric field.

• Kiwanis Club of Martinsville Scholarship — Awarded to a graduate of Bassett, Martinsville, or Magna Vista High School enrolled full-time with a 3.0 GPA.

• Evelyn Lawing Educational Endowed Scholarship — Awarded to students who have a 2.0 GPA.

• Kate Legard Memorial Scholarship —Awarded to a student who maintains a 3.0 GPA and is a resident of Martinsville or Henry County.

• Jane Leizer Honorary Performing Arts Scholarship —Awarded to students enrolled in the General Studies Performing Arts curriculum.

• Roy Lessly Memorial Athletic Scholarship — Awarded to students who are active members of an athletics team. Students must have demonstrated financial need and a 3.0 GPA.

• George W. Lester, III Memorial Endowed Scholarship — Awarded to students enrolled in the General Studies transfer curriculum with a 3.0 GPA.

• Alice Lester Memorial Endowed Scholarship — Awarded to full-time students in a transfer curriculum with first priority given to residents of the counties of Henry, Patrick, or the city of Martinsville, and to those in the following curriculums: business, nursing, occupational/technical, applied science, or engineering technology.

• Myrtis and Jack Lester Scholarship — Awarded to a part-time student who demonstrates financial need. Recipient must maintain a 3.0 GPA.

• Marlene Lopez Memorial Scholarship – Awarded to a student who is an entering freshman. Student must have a 3.5 GPA and full-time enrollment.

• Sarah L. Mansfield, RN, Memorial Nursing Scholarship — Awarded to a first year student in fall semester and a second year student in the spring semester. Applicants must be enrolled in the RN program with preference given to displaced homemakers. An additional essay submission is required.

• Dr. Susan Martin Honorary Nursing Scholarship – Awarded to a student enrolled in the RN program or has been accepted to begin the program. Student must be in-state for tuition purposes and a resident of Henry County. Student must have a 2.5 GPA and priority is given to students who have demonstrated community service.

• Wesley F. Martin Memorial Scholarship — Awarded to a student who demonstrates financial need, is enrolled in an education program, and must maintain a 3.0 GPA.

• Martinsville and Henry County Lions Club Scholarship — Awarded to a full-time student enrolled in the nursing curriculum with a 2.0 GPA. Student must be a resident of Martinsville or Henry County. First preference is given to the son, daughter, or grandchild of a current Martinsville Lions Club member; second preference is given to the son, daughter, or grandchild of any past member; third preference is given to the son, daughter, or grandchild of a current member of any Lions Club.

• Martinsville Memorial Fellows Nursing Scholarship — Awarded to students enrolled in the associate degree nursing program. Applicants must provide a letter of recommendation from a member of the PHCC nursing faculty and participate in an interview with Memorial Hospital of Martinsville and Henry County (MHMHC) representatives. Students must have a 3.0 GPA and commit to an employment term with MHMHC upon completion of the fellows program.

• Martinsville Rotary Club Scholarship — Awarded to students with a 2.0 GPA. Students must be a graduate of a Martinsville or Henry County High School and a resident of Martinsville or Henry County. Full-time enrollment is required along with demonstrated community service.

• Julie Meador Honorary Scholarship — Awarded to a student enrolled in a certificate or degree program and maintains a 3.0 GPA. Priority given to a student living with a potentially disabling condition or who is the primary caretaker of a disabled relative.

• Memorial Hospital of Martinsville and Henry County Volunteer Auxiliary Board Nursing Scholarship — Awarded to a City of Martinsville resident and a Henry County resident enrolled in the PN or RN program. Recipients must demonstrate financial need, be enrolled full-time, and maintain a 2.5 GPA.

• H. Grady Moore, Jr. Memorial Endowed Scholarship — Awarded to a full-time, female PHCC student participating in an athletics program and who has a minimum 2.0 GPA.

• Walter N. Morris Endowed Scholarship — Awarded to a student who demonstrates financial need and maintains a minimum 2.5 GPA. Preference given to residents of Henry County, Patrick County, or the City of Martinsville.

• Mt. Sinai Apostle Church of Christ in God Scholarship — Awarded to students active in Mt. Sinai Apostle Church of Christ in God who maintain satisfactory academic progress.

• Mystical Riders Motorcycle Organization Scholarship — Awarded to a student with demonstrated community or church involvement with a 2.0 GPA.

• Virginia Laureate Beta Lambda Sorority, Wiley T. Nance Memorial Scholarship — Awarded to students who demonstrate financial need and are in good academic standing. Must have a 2.0 GPA.

• Nursing Student Association Scholarship – Awarded to a student in the RN program who is a current NSA member and meets the participation and project requirements of the organization. Student must have a 3.0 GPA and submit a letter of recommendation from a teacher, community leader or employer.

• Fleetus Lee Owens Memorial Endowed Scholarship — Awarded to a student in the Business Technology curriculum, with preference to students in the Entrepreneurship/Small Business specialization. Students must be full-time, demonstrate financial need, and maintain a 3.0 GPA.

• William Letcher Pannill Endowed Scholarship — Awarded to full-time students who demonstrate financial need and have a 2.5 GPA.

• Alison Bailey Parker Fine Arts Memorial Endowed Scholarship -- Awarded to students enrolled in the General Studies Visual or Performing Arts curriculum. Students must have a 2.5 GPA.

• Patrick Henry Scholars — Up to ten students are selected from high schools in the college’s service region (Patrick County, Henry County, and the City of Martinsville) and granted a full tuition, textbook and all associated fees scholarship. Students who have completed an accredited homeschool program are also eligible. Students must display academic and leadership potential along with a 3.0 GPA. Recipients must perform volunteer, community service, and extracurricular activities while a member of the scholars program. Patrick Henry Scholars are members of a prestigious community of scholars and are provided an intense and enriching college experience through activities and services designed to create a stimulating learning environment.

• Kathleen Smith Endowed Scholarship — Awarded to a full-time student with a minimum 2.0 GPA. Student must be enrolled in a degree or certificate program and demonstrate financial need.

• A. L. Philpott Memorial Endowed Scholarship — Awarded to full-time students maintaining a 2.5 GPA. Financial need, leadership ability, and extracurricular activities are considered. First priority given to Bassett High School graduates; second priority given to students from Martinsville or Henry County high schools meeting criteria.

• Helen B. Racey Endowed Scholarship — Awarded to a full-time student planning a career in the Education field. Students must have financial need.

• Cristy Reynolds Memorial Scholarship — Awarded to first generation, full-time students who demonstrate financial need and have a 2.5 GPA.

• Jessie Frye Rhodes Nursing Scholarship — Awarded to nursing students in their final semester and who are eligible for graduation from the PN and RN program. Recipients must demonstrate financial need, have a 3.0 GPA, reside in the PHCC service area, and submit an additional essay.

• Jessie Frye Rhodes Nursing Textbook Scholarship — Awarded to students enrolled in the RN or PN programs who have demonstrated financial need, a 2.5 GPA, and are residents in a PHCC service area.

• Jessie Frye Rhodes Nursing Uniform Scholarship — Awarded to students enrolled in the RN or PN programs who have demonstrated financial need, a 2.5 GPA, and are residents in a PHCC service area.

• Barbara Emmett Richman Memorial Scholarship — Awarded to students who are in the nursing curriculum, enrolled full-time and have a 2.0 GPA.
• Mike Rogers Honorary Scholarship — Awarded to full-time Administration of Justice students with a 2.5 GPA.

• Ruth Rothrock Memorial Altrusa Scholarship – Awarded to a student who is resident of Martinsville or Henry County with demonstrated community service. Preference is given to students enrolled in a program of study related to the Arts or a career of public service.

• Sells, Hogg, and Associates Scholarship — Awarded to a student enrolled in a business curriculum with a 2.5 GPA.

• Betty Jane Simpson Memorial Scholarship — Awarded to a deserving student enrolled in the nursing program. Student must maintain a 3.0 GPA.

• Slate-Wilson Memorial Scholarship — Awarded to a full-time student with a minimum 2.5 GPA who is a dependent of a full-time Martinsville city employee.

• Smith Mountain Lake Garden Club Scholarship — Awarded to horticulture, viticulture, or agribusiness students enrolled in at least six credits who have a 2.0 GPA at time of application.

• Dan Spaugh Theatre Program Memorial Scholarship – Awarded to a student enrolled in the General Studies Performing Arts curriculum who has a 3.0 GPA.

• Peggy Spencer Memorial Scholarship — Awarded to a student who maintains a 3.0 GPA and is a resident of Martinsville or Henry County.

• Stanley Family Foundation Scholarship — Awarded to a Bassett/Stanleytown area resident enrolling as a freshman in an occupational or technical program. May be renewed for a second year provided the student maintains good academic standing at PHCC.

• Frank J. Still Memorial Scholarship — Awarded to a full-time student who demonstrates financial need and maintains a 2.0 GPA.

• Ivey C. Stone Memorial Scholarship – Awarded to a student who is enrolled full-time with a 2.5 GPA and demonstrated financial need.

• Roy C. Stone Memorial Endowed Scholarship — Awarded to a full-time student who demonstrates financial need and has a minimum 2.5 GPA.

• William F. Stone, Sr. Memorial Endowed Scholarship — Awarded to students who demonstrate financial need and who provide letter of recommendation from a non-relative attesting to this quality.
• Lloyd Swain Memorial Endowed Scholarship — Awarded to a student who demonstrates financial need and is enrolled in the electronics/electrical technology program. Recipient must maintain a 2.5 GPA.

• David A. Swanson Memorial Scholarship — Awarded to a graduate of a Martinsville or Henry County High School with preference to students enrolled in the Business or Education curriculum. Student must maintain a 2.5 GPA and have demonstrated financial need.

• Sylvester and Marie F. Turner Endowed Scholarship — Awarded to residents of Henry County with demonstrated financial need, community service, and a 3.0 GPA.

• Valley Star Credit Union Scholarship — Awarded to full-time business students with demonstrated financial need. Recipient must maintain a 2.0 GPA. Priority given to sophomore level students.

• Archie W. Vipperman Memorial Endowed Scholarship—Awarded to full-time students who must demonstrate financial need and reside in Virginia. Recipient must have and maintain a cumulative GPA of at least 2.0

• Virginia Tech Transfer Endowed Scholarship — Awarded to a student in the final semester of studies intending to transfer to Virginia Tech. Recipient must have been enrolled in a transfer program of study, have a 2.5 GPA, and demonstrate intention of their transfer and enrollment at Virginia Tech.

• Virginia Tobacco Indemnification and Community Revitalization Commission— Awarded to students in STEM-H programs of study along with those completing a certificate or degree within one year. Tobacco funds are last dollar tuition assistance. Students must reside in the Tobacco region and have demonstrated satisfactory progress on prior college work.

• Wells Fargo CNA Scholarship — Awarded to students enrolled in the core CNA program with a 2.5 GPA and demonstrated financial need. Priority given to dislocated workers.

• Kathy Whitley Honorary Nursing Scholarship — Awarded to a second-year nursing student with a 2.5 GPA. A letter of recommendation is required from a member of the nursing faculty.

· Iris Whitlow Memorial Scholarship – Awarded to a Patrick County High School graduate who is enrolled full-time and has a 2.5 GPA. Priority given to students planning a career in the business field.
• Max and Roslyn Wingett Athletic Scholarship — Awarded to a student athlete who must be enrolled full-time and maintain a 3.0 GPA.

• Roslyn Wingett Visual Arts Scholarship — Awarded to a full-time General Studies Visual Arts Specialization student. Applicant must present a portfolio during a committee interview.

• Wood Brothers Honorary Scholarship — Awarded to a student who is enrolled full-time in the Motorsports curriculum with a 2.5 GPA.

Satisfactory Academic Progress Policy
Federal regulations require a student receiving federal financial aid make satisfactory academic progress in accordance with the standards set by the college and the federal government. These limitations include all terms of enrollment, whether or not aid was awarded or received. Satisfactory Academic Progress (SAP) standards apply to state aid also.

The college Financial Aid Office will evaluate SAP before aid is awarded and after grades post for every term, beginning with the student’s first term of enrollment.
Some career studies certificate programs are ineligible for student financial aid, but those credits will be counted toward all SAP requirements (GPA, completion rate, maximum timeframe, and developmental maximum) if the student later enrolls in an eligible program.

I. Student Financial Aid Status
A. Financial Aid Good Standing (GS) – Students who are meeting all aspects of the SAP policy or successfully following a designated academic progress plan.

B. Financial Aid Warning Status (WS) – Students who fail to meet SAP for the first time (excluding students who have attempted 150% of the credits required for their program of study) will be automatically placed in a Warning Status for one (1) term and are expected to meet SAP requirements by the end of that term. Students who fail to meet satisfactory academic progress requirements at the end of the warning status term will be placed on financial aid suspension. However, with a successful SAP appeal, those students will be placed on financial aid probation and will retain financial aid eligibility.

C. Financial Aid Probation Status (PS) – Students who have successfully appealed financial aid suspension are placed in Probation Status (PS). Students in Probation Status (PS) are eligible to receive financial aid for one (1) semester, after which they MUST be in Good Standing (GS) or meeting the requirements of an academic progress plan that was pre-approved by the College Financial Aid Office (see “IV. Appeals” for additional information.)

D. Financial Aid Suspension Status (SS) – Students who do not meet the credit progression schedule and/or the cumulative grade point average standard, or who fails to meet the requirements of their pre-approved academic progress plan, will be placed in Suspension Status (SS).

Students in Suspension Status (SS) are not eligible to receive financial aid.

II. Evaluating Progress

A. Quantitative Standards or Pace of Completion Completion Rate (67% Rule): Students must, at a minimum, receive satisfactory grades in 67% of their cumulative credits attempted. This calculation is performed by dividing the cumulative total number of successfully completed credits by the cumulative total number of credits attempted. All credits attempted at PHCC are included. All credits accepted in transfer count as both attempted and successfully completed credits. Credits with satisfactory grades at PHCC are those for which a grade of A, B, C, D, S or P is earned.

Example: A student has attempted 25 credits at PHCC, but only successfully completed 12 credits at PHCC. They also have 12 transfer credits. Divide the successfully completed credits (12 PHCC + 12 transfer credits) by the attempted credits (25 PHCC + 12 transfer credits). 24/37=.64

This student has a completion rate of 64%, meaning that they are not meeting the 67% completion rate and their financial aid may be lost.

Maximum Hours (150% Rule): In order to continue receiving financial aid, a student must complete his/her program of study before attempting 150% of the credits required for that program. Developmental and ESL course work are excluded from this calculation. Attempted credits from all enrollment periods at PHCC plus all accepted transfer credits are counted; whether or not the student received financial aid for those terms is of no consequence.

Example: A student is enrolled in the Business Administration program, which requires a total of 63 credits to complete. 150% of this student’s program equals 94 credits. If this student hasn’t graduated after the 94 credits of coursework, their financial aid will be cancelled.

Transfer Students: Credits officially accepted in transfer will be counted in determining the maximum number of allowable semester credit hours for financial aid eligibility.

ESL and Developmental Studies: Students may receive financial aid for a maximum of 30 semester hours of developmental studies courses as long as the courses are required as a result of placement testing, the student is in an eligible program of study, and SAP requirements continue to be met. ESL credits are unlimited in number as long as they are taken as part of an eligible program and SAP requirements continue to be met.

Additional Considerations for Qualitative or Pace of Completion Standards:
• Withdrawals (W grades): Withdrawals that are recorded on the student’s permanent academic transcript will be included as credits attempted and will have an adverse effect on the student’s ability to meet the requirements of the completion rate for financial aid.
• Incomplete (I grades): Courses that are assigned an incomplete grade are included in cumulative credits attempted. These cannot be used as credits earned in the progress standard until a successful grade is assigned.
• Repeated Courses: Repeated courses enable the student to achieve a higher cumulative grade point average. Students can repeat courses with financial aid until successfully completed, but repeating courses adversely affects the student’s ability to meet completion rate requirements. Financial Aid can be considered for successfully completed classes that are repeated to achieve a higher grade but for only one additional attempt. Only the latest attempt will count toward the cumulative grade point average.

B. Qualitative Standards Cumulative GPA Requirements (GPA Rule): In order to remain eligible for financial aid, students must meet minimum cumulative grade point average requirements based on a progressive scale. Only non-remedial courses with grades of A, B, C, D and F are included in this calculation. Transfer credits are excluded. A minimum grade point average of 2.0 is required for graduation.

Total Number of Credits AttemptedGPA Requirement
1 -151.5
16 -301.75
30 +2.0
III. Regaining Eligibility for Financial Aid
Students who do not meet the credit progression requirements (quantitative or pace of completion) and/or cumulative grade point average requirements (qualitative) will be immediately ineligible for financial aid. Removal from financial aid does not prevent students from enrolling without financial aid if they are otherwise eligible to continue their enrollment.

Unless extenuating circumstances exist and an appeal is granted (see “Appeals” for additional information), a student on financial aid suspension should expect to continue classes at his/her own expense until SAP requirements are again met.

IV. Appeals
Appeals may be approved by majority rule by the Student Success Committee. To appeal, the student must complete a SAP appeal form (available online at www.patrickhenry.edu under financial aid/important links/satisfactory academic status appeal). If supporting documentation exists, it must be submitted to the Financial Aid Office within 48 hours of submitting the appeal online. If a student’s appeal is declined for qualitative or quantitative standards, they must complete a semester (3 credit non-developmental course minimum) without financial assistance before other appeals will be considered. All decisions are final.

The goal of the Student Success Committee is to assist the student with getting back on track for their academic plan and graduation. The reasonableness of the student’s ability for improvement to again meet SAP standards and complete the student’s program of study will be carefully considered. Students who have appeals approved will be in a probationary status (PS) for the coming term. During the probationary status (PS), the student must meet the conditions of the appeal as communicated to him or her by the Financial Aid Office, or the student will return to suspension. Failure to meet the requirements of the academic plan will result in Financial Aid Suspension until the student returns to good standing on their own. If an academic progress plan has been pre-approved by financial aid, continuing to meet the requirements of that plan will put the student back into good standing.

Additional Policies Governing Satisfactory Academic Progress at PHCC
Prior Periods of enrollment — Federal regulations require that a student must be in compliance with the school’s satisfactory academic progress policy before receiving a financial aid award. These guidelines must be applied to any student requesting financial aid, even if the student did not receive financial aid in the past.

Late Add of Courses — The student must enroll in ALL courses (including dynamic/mini sessions) by the last day to register as established for standard sessions (see academic calendar for date). Financial Aid cannot include any late added courses as part of the student’s enrollment when determining financial aid eligibility.

Unsatisfactory (U) Grade — A grade of “U” (unsatisfactory) in developmental courses is calculated as an “F” for determining grade point average and percentage of credits completed each semester.

Audit (X) Grade — Financial Aid is not awarded to students who audit courses. “X” grades are considered as “W” grades for determining percentage of credits completed each semester. Students who audit courses will have their aid reduced accordingly.

Re-Enroll (R) Grade — A grade of “R” is considered a failing grade for purposes of Satisfactory Academic Progress.

Withdrawal (W) Grade — Students who completely withdraw before their grant check(s) are written may be ineligible to receive a cash disbursement for that semester. Refer to the Refund/Repayment Policy for additional information. Withdrawing from courses may result in the student owing funds back to the financial aid account and/or PHCC.

Change of Enrollment Status — Students altering their enrollment status by auditing, dropping or withdrawing from classes should remember that they must meet the requirements as published in section II part B of this policy.

Ineligible Curricula — Students must be enrolled in a degree, diploma or certificate program requiring at least 16 credit hours for completion to be eligible for aid. Students who have not completed all of the requirements for admission into an eligible curriculum are not eligible for federal/state financial aid.

Developmental Classes — Students taking developmental classes necessary for completion of their degrees, certificates or diplomas are eligible for financial aid. Students are limited to one year (30 credits) of enrollment in developmental classes. Developmental classes will be included in the total number of credit hours “attempted” in calculating the minimum percentage of credits completed for purposes of maintaining Satisfactory Academic Progress.
Repetitions — Students who receive an “F”, “X” or a “W” in any course can receive financial aid for repeat of that course until such time that a passing grade is earned. Students can repeat a passed course once.

Financial Aid — will ONLY pay for courses required for the program of study in which the student is enrolled. Students who enroll in courses outside of their curriculum will have their aid reduced accordingly. In addition, courses taken outside of the student's curriculum will negatively impact the student's completion rate and maximum hours allowed for completion of the program.

Financial Aid Suspension — Students who do not maintain the appropriate cumulative grade point average and /or have not successfully completed the required minimum percentage of credits per semester are not eligible for payment under Title IV Regulations. Students who receive financial aid and subsequently withdraw from all classes after the first (10) days of classes will be placed on Financial Aid Suspension until SAP is met.

Students have the option of appealing the suspension status; however, this option does not apply to the Federal Work-Study Program.

Appeals — Appeals may be approved by majority rule by the Student Success Committee. To appeal, the student must complete an Application for Reinstatement of Financial Aid (available online at http://www.ph.vccs.edu under financial aid/important links/satisfactory academic status appeal). It must be submitted to the Financial Aid Office by the first day of classes. Appeals received after first day of classes (see academic calendar) of each term will NOT be considered. If a student’s appeal is declined, they must complete a semester (3 credit, non- developmental course minimum) without financial assistance before any other appeals will be considered.

Treatment of Transfer Credits — Transfer credits which apply to a student’s major program will be included on the maximum time frame standards as explained in section II.

Repayment Policy — The amount of Title IV aid that a student must repay is determined via the Federal Formula for Return of Title IV funds as specified in Section 484B of the Higher Education Act. The student is responsible for repayment of funds. The amount of Title IV aid earned is determined by multiplying the total Title IV aid (other than FWS) for which the student qualified by the percentage of time during the term that the student attended/ participated. If less aid was disbursed than was earned, the student may receive a late disbursement for the difference. If more aid was disbursed than was earned, the amount of Title IV aid that must be returned (i.e., that was unearned) is determined by subtracting the earned amount from the amount actually disbursed. The student will receive a bill for the amount (s) he owes and the funds repaid by the student will be receipted into the appropriate Title IV program account.